Everhour adds billable time, rates, budget alerts, and invoice-ready reporting around work organized in Basecamp projects.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Frame a billable budget around Basecamp project work before the invoice cycle starts. The practical goal is to see planned money, logged billable hours, labor cost, remaining budget, and overrun risk in one review path. Basecamp projects, lists, and to-dos describe the work; the budget layer needs rates, billable settings, estimates, and thresholds tied to that same structure.
A useful budget view answers four questions fast: which work is billable, which rate applies, how much time has been logged, and whether the project still fits the agreed limit. Project owners should review the budget at project level, then inspect to-dos and lists only when the total shows pressure. That order keeps the review focused on the client commitment instead of scattered task detail.
A billable hours budget starts with the contract shape. Hourly work needs a rate rule for the project, member, or task. Fixed-fee work needs a money budget that tracks how much labor the fee is absorbing. Non-billable work should stay visible for cost review, even when it does not become client revenue. Mixed projects need clear labels before time is logged.
A clean setup separates client-facing billable rates from internal cost rates. For example, a senior developer's time can carry one billable rate for the client and a separate cost rate for margin review. Everhour can report Basecamp project, to-do, list, task ID, and task status fields, so a reviewer can trace a budget variance back to the work item that caused it.
Budget alerts work only when they fire early enough for a manager to change scope, staffing, or client communication. Everhour can send automatic budget emails at 50%, 80%, or custom thresholds for Basecamp projects. The right threshold depends on the contract: fixed-fee projects need earlier warnings, while time-and-materials projects can tolerate alerts closer to the billing cadence.
The common mistake is treating an alert as an after-the-fact report. A threshold should trigger a decision, such as pausing low-priority work, checking non-billable entries, updating the estimate, or warning the client that the next batch of tasks will exceed the current budget. Project owners should also review tasks marked non-billable, because misclassified work changes both revenue and remaining budget.
A one-off budget check works for a small client project with a short timeline, one rate, and a single reviewer. It gives you a snapshot: planned budget, logged billable time, cost, and remaining room. That snapshot stops being enough when people add time throughout the week, rates differ by person, and invoices must exclude non-billable work without manual cleanup.
Everhour turns the check into a managed workflow by connecting Basecamp to-dos with timers, manual entries, billable settings, budget alerts, and invoice reporting. Reviewed time can feed invoice generation, and non-billable tasks can stay out of billable totals. That creates a clearer handoff from project review to billing without rebuilding the budget from exported time rows.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the client agreement, then choose the budget shape that matches it. Time-and-materials work needs billable rates tied to the project, member, or task. Fixed-fee work needs a money limit checked against labor cost and logged time. Non-billable tasks should remain visible in reports so project cost does not disappear from the review.
Project, list, to-do, task ID, and task status matter most because they connect the budget number to the work being done. A project-level total shows whether the client budget is healthy. List and to-do details explain the variance when logged hours, cost, or billable amount moves faster than expected.
Send the first warning while there is still time to act. A 50% alert fits fixed-fee work with uncertain scope. An 80% alert fits projects with a clearer delivery path. Custom thresholds fit retainers, phased work, or contracts where the project owner needs a warning before each client approval point.
Yes. Non-billable tasks reduce available team capacity and increase internal cost, even when they do not increase the client invoice. A budget review that only looks at billable amount can miss that pressure. The report should show billable time, non-billable time, billable amount, and cost when profitability matters.
Late time entry, missing rate rules, non-billable work logged as billable, and estimates that were never compared with actual hours all create overruns before the invoice is drafted. The project owner should review logged time against budget thresholds during the work period, not only after the billing period closes.
Everhour Billing & Invoicing can turn tracked billable time and expenses into invoices, calculate amounts from rates, and exclude non-billable tasks. Invoice data can be grouped for the client, then exported to QuickBooks Online, Xero, or FreshBooks with status details synced back to Everhour.
Everhour embeds tracking controls in Basecamp through the browser extension and syncs Basecamp projects, lists, and to-dos into its reporting layer. Admins can set project budgets by hourly rate, fixed fee, or non-billable status, then use automatic emails at 50%, 80%, or custom thresholds.
Connect Basecamp project work to Everhour billable settings, budget alerts, reviewed time, and invoice-ready reporting so client budgets stay visible before overruns reach billing.
14-day free trial · No credit card · Cancel anytime
