Everhour adds time, rates, budgets, and reports to Basecamp projects so project profit stays visible during active work.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You need a current view of whether a Basecamp project is still profitable before billing, staffing, or scope decisions happen. The objective is to connect to-dos, logged time, rates, budget targets, and billable rules so the project shows planned value, actual cost, and money left.
Use the Basecamp project as the work container. To-dos, lists, assignees, and due dates define the work being done. Everhour adds the financial layer: time entries against those to-dos, hourly or fixed-fee budget setup, custom rates where needed, and reports that show cost and billable progress by project, list, to-do, person, and task status.
Profit tracking needs a budget shape before hours start accumulating. A fixed-fee project measures whether labor cost and expenses leave enough margin inside the agreed fee. A time-and-materials project measures whether billable value, non-billable work, and internal cost rates are moving together. A non-billable project still needs cost visibility when leadership wants to understand internal effort.
Rates make the report usable. Internal cost rates show what the work consumes. Billable rates show what the client can be charged. Everhour can separate cost and billable rates, apply default per-person rates, use project overrides, and keep dated rate history so older work keeps the rate that applied when the time was logged.
A useful profit view compares three numbers: the planned budget, the actual cost from logged time, and the remaining room before the project breaks its target. The project budget gives the profit check its boundary. The report should show whether high-cost roles, unbilled work, or expanding to-dos are eating the margin.
Budget alerts need action timing, not a decorative percentage. Everhour supports automatic budget emails at 50%, 80%, or custom thresholds, so an admin can warn the right people while there is still time to reduce scope, reassign work, or discuss a change order. Alert thresholds should match the contract risk and review cadence.
A one-off profit check works for a small project with a short timeline and one reviewer. Export the latest numbers, compare cost against the fee or billing plan, and confirm which time should remain billable. That is enough when the project is already finished or the team only needs a single status read.
A managed workflow is better when profit changes every week. Everhour supports reviewed time through approvals, lock rules after approval, admin time correction, personal tracking limits, roles, project assignments, and team groups. Those controls keep late edits, missing entries, and unauthorized changes from distorting the budget and profit reports that managers use.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the contract type, then connect logged time to cost and billable value. Fixed-fee work needs a money budget and internal cost rates. Time-and-materials work needs billable rates, cost rates, and clear non-billable rules. The useful view shows planned budget, actual cost, billable amount, and remaining margin.
Project profit works best when time is logged against the to-dos that represent real work. Lists add useful grouping for phases, deliverables, or departments. Assignees show who consumed the budget. Task status helps separate completed cost from active work that can still change.
Billable revenue shows what the client can be charged. Profit compares that revenue with labor cost and any included expenses. A project can have strong billable totals and weak profit when senior roles spend more time than planned, non-billable work grows, or fixed-fee scope expands without a budget change.
Using one blended rate for every person hides the true cost of the work. A senior specialist and a junior contributor can log the same number of hours with very different cost impact. Per-person cost rates, project overrides, and dated rate changes keep the profit report closer to reality.
Fixed-fee projects usually need a money budget because the contract value sets the profit boundary. Hour estimates still help manage delivery, but the profit question is financial: labor cost and included expenses must stay below the fee with enough margin left for the business.
Everhour Team Management lets admins use approvals, lock rules, admin time correction, personal tracking limits, roles, project assignments, and team groups so reviewed time feeds profit reporting. That control reduces late edits and missing hours before managers use project cost and margin data.
Everhour Reporting can combine logged time, cost rates, billable amounts, budget metrics, task details, and project data into custom reports. Teams can group and filter reports by Basecamp project, to-do, list, person, and task status, then export them as CSV, Excel/XLSX, or PDF.
Use approved time, lock rules, and project assignments before margin reports drive decisions. Everhour keeps Basecamp project profit tied to reviewed work and controlled team workflows.
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