Everhour tracks time, rates, and budget progress on Basecamp design work, keeping costs ready for review.
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$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to tie a design project in Basecamp to a budget number that can survive weekly review. The useful output is a project-level target, a set of to-dos with owners and due dates, estimates where they matter, rates that turn logged time into cost, and a remaining budget figure you can discuss before delivery pressure takes over.
Basecamp keeps the design work organized as projects, lists, to-dos, assignments, subtasks, due dates, and completion status. Everhour can sync the Basecamp project, list, to-do name, task ID, and task status into reports, while time, rates, budgets, estimates, and alerts stay in the Everhour layer. That split keeps the work structure familiar and the cost review tied to the actual design deliverable.
Start with one project budget, then decide whether it is controlled by hours or money. Hours work well when a design lead cares about capacity consumed. Money works when the client has a fixed fee or spending ceiling. In Everhour, Basecamp projects can be non-billable, fixed fee, or time-and-materials, so the budget shape matches the contract and the internal review question.
Rates make the budget measurable. A project rate fits a single blended design rate. Member rates fit mixed teams with senior, junior, and production roles. Custom task rates belong on work priced differently from the rest of the project. Task-level non-billable settings keep internal meetings, rework, or admin entries visible in reports without inflating billable totals.
A design budget fails first at the handoff between planned work and logged work. Put estimates on the to-dos that represent real effort, then compare estimate, tracked time, remaining time, and over-estimate hours in the report. The useful signal is variance by project, list, to-do, person, and status, because those fields show whether excess cost sits in review, production, or late-scope work.
The common mistake is treating every overrun as a project-level problem. A single to-do with a vague title can hide repeated review work, while a completed to-do with late manual entries can make the budget look healthy until the next report. Clear to-do names, current task status, and notes on unusual entries make the variance actionable and keep budget review from becoming a cleanup meeting.
A one-off budget check is enough when the design project is short, the rate set is stable, and one person owns the review. Enter the target, group work by Basecamp lists and to-dos, review logged hours against estimates, and export the report for the project file. That workflow answers a single question: whether current work still fits the plan.
A managed workflow fits recurring retainers, fixed-fee projects with revision risk, or team work that needs approval before cost reports drive decisions. Everhour can track Basecamp to-do time through timers or manual entries, feed reviewed hours into budgets and reports, send admin-configured budget alerts, and stop regular members from changing approved time; admins can correct team-member time when cleanup is required.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the Basecamp project as the budget container and treat lists and to-dos as the work breakdown. Each meaningful to-do needs a clear title, owner, due date, estimate, and time entries tied to the work performed. The budget report then connects actual hours and cost to the same project structure the team uses for assignments.
Use a fixed-fee budget when the client approved a defined amount and the main question is remaining margin. Use hourly or member rates when the client is billed for time or the team needs labor cost by person. Mixed design teams need rate rules before work starts, because missing rates turn hours into incomplete cost reports.
Planned versus actual cost becomes useful when the planned side uses estimates and the actual side uses approved, current time entries. The comparison should show remaining time, over-estimate hours, labor cost, and task status. That view separates normal progress from a list or to-do that is consuming budget faster than expected.
Revision work should be logged to the to-do or list that caused the cost, with a note when the entry needs review later. Keep client-requested changes, internal rework, and admin cleanup separated when the billing rules treat them differently. Blending those entries into one generic design bucket hides the source of the overrun.
Set the first admin-configured threshold before the team has spent most of the target. A 50% checkpoint works for short design jobs, while 80% fits a later warning before final delivery. Use a custom percentage when a contract has a formal approval point or strict spending ceiling.
Everhour Time Tracking lets team members run timers or add manual entries on Basecamp to-dos through embedded browser-extension controls. Those entries feed timesheets, budget reports, and approval review, giving the cost view tracked task and project hours without recreated spreadsheet totals.
Everhour Project Budgeting sends budget emails to selected admins when spending reaches thresholds the admin sets, such as 50%, 80%, or a custom percentage for the project. Budget protection can stop running timers and block additional time logging after the budget is exceeded.
Track Basecamp to-do time with timers or manual entries, review approved hours, and keep invoices, payroll review, and budget decisions grounded in current Everhour reports.
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