Everhour keeps Basecamp project hours, rates, budgets, alerts, and approvals connected for practical cost control.
Try with my Basecamp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to see whether a Basecamp project is still within the plan. The useful view ties each to-do or list to logged hours, a cost or billable rate, a budget target, and remaining room. A manager can then see which part of the project is consuming time, which work is still unstarted, and which items need a scope, staffing, or client conversation.
The output should answer four questions in one pass: planned hours or fee, actual time recorded, cost accumulated, and budget left. For service teams, the same structure also separates billable, non-billable, fixed-fee, and time-and-materials work. A clean budget view gives owners a date-stamped record before invoices, payroll review, or a monthly project recap use the numbers.
Start with the budget shape. An hour budget works when the main promise is effort, such as 120 hours for discovery, design, and implementation. A money budget works when the plan is a fee or spending cap, such as $18,000 for a fixed-fee client project. The target needs an owner, a period, and a clear rule for whether expenses count in the same limit.
Rates turn logged time into cost and revenue. Internal cost rates show what the work consumes, while billable rates show what the client should be charged. A practical setup assigns default person rates, then overrides a project, member, or task rate only when the contract prices the work differently. Older periods need dated rate changes so past margin reports keep the rate that applied at the time.
Variance needs trigger points before the postmortem. A useful budget process compares planned effort with logged time and shows budget consumption after every round of entries. Admin-set alert thresholds, such as 50%, 80%, or another agreed percentage, give the project owner time to reassign work, reduce scope, or raise a client approval request before the cap is gone.
To-do estimates add the working layer below the project budget. A to-do can carry expected effort, then the recorded time shows remaining or over-estimate hours for that task. The mistake is treating every over-estimate item as a budget breach. A single task can run long while the project remains on plan, especially when another list comes in under estimate.
A one-off budget check is enough when you need a point-in-time read: the project target, the hours entered so far, the rate basis, and the current consumption. It works for a small client job, a single internal initiative, or a manager preparing a weekly status note. The moment people keep logging after the check, the spreadsheet starts aging.
Recurring budget control needs reviewed time feeding the numbers. Everhour embeds tracking controls into Basecamp through its browser extension, syncs projects, lists, and to-dos into reports, and lets admins set hourly, fixed-fee, or non-billable budget rules with configurable email alerts. Timesheets add the approval step before billing, payroll review, or project cost reports rely on the logged hours.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with one target for the project: hours, money, or a fee cap tied to the contract. Add the rate basis that turns time into cost, then decide whether expenses count inside the same limit. Each to-do needs enough context to connect logged time back to the right list, assignee, and work package.
Use internal cost rates for labor consumed and billable rates for client-facing revenue. A fixed-fee project still needs cost rates because margin depends on labor cost, not only the invoice amount. A time-and-materials project needs the billable rule, such as project, person, or task rate, so the report shows chargeable value correctly.
Alerts belong at percentages that leave time to act, such as 50%, 80%, or a custom threshold chosen by the budget owner. A threshold too close to 100% creates notice after most options have disappeared. A useful alert names the project, budget basis, current consumption, and person responsible for the next decision.
The common mistake is reading a to-do overrun as a full project overrun. To-do estimates show task-level pressure, while the project budget shows the total cap. Review the list, assignee, logged time, and remaining estimate first, then decide whether the extra hours can be absorbed by underruns elsewhere.
Use the same core columns, then read them differently. A fixed-fee project needs actual cost, budget consumption, and margin because revenue is capped. A time-and-materials project needs billable amount, non-billable time, and uninvoiced work because revenue changes with approved hours and rates.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for manager review. Managers can approve, reject, or partially approve submitted time, approved time stays locked for regular members, and admins can correct team members' entries when needed.
Everhour Project Budgeting lets admins set hour or money budgets on Basecamp projects and choose email alert thresholds, including custom percentages. Running timers can also stop after a budget is exceeded when budget protection is enabled, which keeps new time from silently expanding the overrun.
Use Everhour Timesheets to review Basecamp project hours each week, approve or reject submitted time, lock accepted time for regular members, and keep approved hours available for billing and budget reports.
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