Everhour adds budget rules and configurable threshold alerts to Basecamp projects so tracked time shows cost against plan.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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A budget threshold only works after you define the target it measures against. For a Basecamp project, that target is usually hours, money, or a fixed fee tied to a client agreement. The to-dos stay organized in Basecamp, while the budget rule needs the commercial context: hourly rate, fixed fee, non-billable status, and whether specific tasks should use custom rates or stay non-billable.
Set the threshold as a percentage of the project budget, not as a vague warning. A 50% alert tells an admin the project has used half of its planned allowance. An 80% alert signals that the team still has room to adjust scope, staffing, or client communication. A custom threshold fits tighter contracts where the manager needs notice earlier than the standard review cycle.
Budget tracking depends on logged time and rates. A designer logging 6 hours to a Basecamp to-do only becomes a cost signal after the project has the right billable setup. Time-and-materials work needs the correct hourly rate. Fixed-fee work needs a budget ceiling. Non-billable work still needs tracking when you want a full view of internal cost.
Use Basecamp project, list, to-do, task ID, and task status fields to keep the report tied to the work people recognize. That structure lets a manager see whether the cost came from one large to-do, several small items, or work that remained open longer than planned. Clear task names and current completion status make the threshold useful instead of just noisy.
A budget alert should reach the person who can still change the outcome. An early threshold suits projects with high uncertainty, new estimates, or work spread across several contributors. A later threshold suits predictable work where the remaining effort is already known. Admins configure the percentages, so the threshold should match the contract, delivery risk, and review cadence.
Avoid treating the first alert as a failure. A 50% notification can confirm that the project is progressing normally when half the planned work is complete. The same alert becomes a warning when only one quarter of the scope is finished. The useful comparison is planned work versus actual cost versus remaining budget, with enough context to decide whether to pause, reassign, or approve more time.
A one-time budget check is enough when you need a quick status read before a client call or internal review. Pull the current tracked time, compare it with the budget target, and note the remaining amount. That works for a small project with one manager and a short timeline.
A managed workflow is better when Basecamp projects run weekly, involve several people, or carry client billing risk. Everhour can apply budget rules to Basecamp projects, send admin-configured email alerts, stop timers after a budget is exceeded when protection is enabled, and keep approved time feeding the budget numbers instead of relying on manual updates.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Choose the percentage that gives the project owner enough time to act. A 50% threshold works for early review, an 80% threshold works for pre-overrun control, and a custom threshold fits tighter scopes. The right point depends on the contract, remaining work, and how quickly the team can change staffing or scope.
Use hours when the main risk is effort against an estimate. Use money when rates, fixed fees, or labor cost drive the decision. A money budget is clearer for client contracts and profitability review, while an hour budget is clearer for delivery planning and team workload control.
Count tracked time against the Basecamp project and to-dos that belong to the planned scope. Exclude work that the manager marks non-billable or outside the budget rule. Scope cleanup matters because budget alerts lose value when internal admin work, duplicate entries, or unrelated support time inflate the project total.
A threshold fires when tracked time and configured rates consume the set percentage of the budget, regardless of the calendar. A project can reach 80% in week two if high-rate work starts early, several people log time at once, or estimates were too low. Review the remaining to-dos before approving more work.
Stale estimates make budget alerts harder to read. A threshold can show 80% consumed, but the manager still needs current progress on the related to-dos to judge whether the project is healthy. Keep task estimates, completion status, and logged time aligned before using the alert for client or staffing decisions.
Everhour Overtimes supports daily and weekly overtime limits, 1.5x and 2x tiers, Team Hours overtime visibility, and payroll calculations from employee hourly cost and tracked time. That helps admins review whether budget pressure is also creating overtime cost before payroll review.
Everhour Project Budgeting sends automatic budget emails to selected admins when spending reaches configured thresholds. For Basecamp projects, admins can set hourly rate, fixed fee, or non-billable billing status, then use 50%, 80%, or custom thresholds to surface budget pressure while the project is still active.
Track Basecamp time against project budgets, configure threshold alerts, and review overtime cost signals in Everhour before approved hours become billing or payroll surprises.
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