Everhour adds reviewed hours, rates, and budget alerts to Basecamp projects so to-do work shows real cost.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Answer the Basecamp project cost question before billing review: which to-dos are consuming the plan, which lists need attention, and which remaining work still fits the budget. The to-do is the work unit, so the cost review starts with a clear title, an assignee, a due date or date range, and enough notes to separate normal scope from extra work.
Keep the review tied to the project budget instead of an improvised budget inside every to-do. A task estimate gives a planned amount of work for one item; logged time shows the actual effort; rates translate that effort into cost. That structure lets a manager see overruns by project, list, to-do, person, and status without turning every small task into a separate accounting object.
Everhour embeds tracking controls into Basecamp through the browser extension, so cost review stays close to the to-do context. Track work on the relevant Basecamp project and to-do, use notes when the task title does not explain the effort, and check the rate setup before using totals for budget or billing review.
Everhour reports can group Basecamp work by project, to-do, list, task ID, and task status. Use project-level settings for the budget shape: hourly rate, fixed fee, or non-billable status. Add custom task rates or non-billable task exceptions when the pricing rule differs, because each exception changes the cost and invoice view for the affected to-do.
A Basecamp to-do gives the scope line for cost tracking, while the budget target belongs at project or client level in the managed workflow. Treating each to-do as a separate money cap creates needless administration and hides the larger question: whether the whole project still fits the plan. Use estimates on individual to-dos to compare planned work with tracked work, then review money against the governing budget.
Everhour estimate tracking makes that split useful: each to-do can show planned effort, tracked effort, remaining time, and over-estimate hours in reports. Cost variance becomes clearer when list names match management decisions. Keep each to-do attached to the right list before time is logged, then review cost by to-do, list, person, and task status.
A one-time cost check is enough when the project is short, the rate setup is simple, and one person owns the review. Pull the to-dos, confirm the time entries, apply the right rates, and compare actual cost with the project budget. Save the result for the billing or management discussion, then repeat only when the work changes enough to affect the number.
A managed workflow matters when several people log time, budgets reset, or cost review feeds payroll and billing. Everhour Timesheets bring each person's weekly project hours and working hours into review, then managers approve, reject, partially approve, or lock entries before budget reports or invoices use them. Budget alerts warn selected admins at configured thresholds while work is still active.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
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Use the to-do as the scope anchor: title, notes, assignee, subtasks, due date or date range, and completion status. Log time to the matching item, then review cost through the project budget and rate setup. The to-do explains where work went; the budget decision belongs at project or client level.
A task estimate describes planned effort for one work item. A project budget sets the larger time or money limit for the work as a whole. Reviewing them separately prevents a small estimate miss from being treated like a budget breach, and it exposes the reverse case: many small estimate misses that add up to a project overrun.
The largest swing usually comes from the rate scope. A project rate prices every hour the same way, member rates reflect different labor costs or client prices by person, and custom task rates handle work that needs its own pricing. Rate changes need effective dates, so older periods keep the rate used when the work happened.
Threshold alerts belong before the budget is exhausted. Set an early threshold for investigation and a later threshold for escalation; the exact percentages should reflect contract size, project pace, and approval rules. A fast two-week project needs tighter review than a quarterly retainer. Treat each alert as a prompt to check remaining scope, open to-dos, and unreviewed time.
Understated cost usually comes from missing time, time logged to the wrong to-do, a task marked non-billable by mistake, or a rate that no longer matches the person doing the work. Manual entries also need notes and review, because late edits change totals after the first budget check. Review by person, list, and task status before using the report.
Everhour Timesheets organize each person's weekly project hours and working hours for review before payroll, billing, or budget reports use the data. Managers can approve, reject, partially approve, and lock submitted entries, which gives the cost report a reviewed time base.
Everhour Project Budgeting tracks hour-based or money-based budgets as time and expenses are logged on Basecamp projects. Selected admins receive budget emails at thresholds they configure, and budget protection can stop running timers or block extra logging after the budget is exceeded.
Review Basecamp hours in Everhour Timesheets, approve or reject weekly project and working hours, and lock accepted entries before project costs feed cleaner billing review.
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