Everhour keeps time, rates, budget alerts, and cost reporting connected to Basecamp project work via embedded tracking controls.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to connect active Basecamp work with a budget view that shows planned hours or money, actual time, cost, and remaining room. Treat each Basecamp project as the budget container, then use lists and to-dos to explain where the work is going. Assignees and due dates give the review context, especially when late work pushes spend into the wrong week or month.
A useful review answers four questions in one pass: the budget target, the rate or cost basis, the actual time logged, and the gap left before the limit. For client work, add the billing method before anyone reviews the totals. A fixed-fee project needs cost discipline; a time-and-materials project needs billable status, rates, and uninvoiced work kept clean.
Start with the budget target. Use an hour budget when capacity is the limit, and use a money budget when the contract or internal allocation is the limit. Assign the project billing status next: hourly project rate, hourly member rate, fixed fee, or non-billable. The rate choice decides whether the review measures logged hours only, client-facing revenue, internal labor cost, or profit.
Basecamp project names, to-do names, section/list names, task ID, and task status can appear in the budget reporting layer. Use task estimates to set expected effort on specific to-dos, then compare them with logged time and reported cost. Mark a task non-billable or use a custom task rate only when that choice matches the contract, because one wrong task setting skews every downstream budget view.
The integration stays predictable when the team tracks time from the same project structure it already uses: projects, lists, to-dos, assignees, and statuses. Embedded controls require the Everhour browser extension; they do not run in Basecamp native apps. After connection, all Basecamp projects across teams and workspaces sync into Everhour, so naming and access cleanup matter before managers start comparing spend across projects.
Do not force every cost question into a single project total. A budget review should show project progress, but list and to-do detail explain the cause: scope growth, late assignment, underestimated work, or a non-billable task placed under the wrong rate rule. Keep the project as the budget limit and use task-level estimates, status, and logged time as the evidence.
A one-off budget check is enough when you need a current answer for one small project: entered hours, agreed rates, known expenses, and a single budget limit. It breaks down when the same client has recurring work, several managers review time, or budget status needs to reach someone before the invoice period closes. Spreadsheets also lose the entry history that explains a sudden overrun.
Everhour turns that workflow into a managed budget process for Basecamp projects. Teams can use hour or money budgets, recurring periods, admin-set email alert thresholds, expense inclusion controls, and budget protection that stops timers and prevents extra logging after the budget is exceeded. Reviewed time then feeds reports for cost, billable amount, profit, and remaining budget.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use the Basecamp project as the budget container, then map lists and to-dos to the work that consumes the budget. Each entry needs a person, date, task context, hours, and the rate or cost rule used for that work. The report should show actual time, cost, billable amount, and remaining budget so a manager can act before the period closes.
Prioritize budget target, logged hours, internal cost rate, billable rate, billing status, non-billable task rules, and expenses if the fee budget includes them. The internal cost rate shows what the work consumes; the billable rate shows what the client is charged. Mixing those two rates turns margin and profitability into a guess.
Start with the biggest change since the last review, then check whether the change came from new hours, changed rates, non-billable work, expenses, or delayed approvals. A clean variance review separates approved time from unreviewed entries and keeps rate changes dated, so older work stays tied to the rate that applied when it was performed.
Yes. Treat estimates as expected effort at the to-do level, then compare them with logged time and reported cost. A to-do over its estimate explains why the project budget moved; it is not the same as a separate to-do budget limit. Use the difference to correct scope, staffing, or task detail before the next review.
Yes. Fixed-fee work needs earlier alerts because every extra hour reduces margin after the fee is set. Time-and-materials work can use thresholds tied to billing review and uninvoiced time. Internal or non-billable projects should trigger alerts when the remaining hours or money no longer supports the delivery date.
Everhour Project Budgeting lets teams set hour-based or money-based budgets for Basecamp projects, add recurring periods, and send email alerts at admin-configured thresholds. Budget protection can stop running timers and block extra logging after the budget is exceeded, keeping the project limit tied to current tracked time.
Everhour Reporting can group Basecamp time by project, to-do, list, task ID, task status, member, and date range, then add money columns such as billable amount, labor cost, profit, and budget metrics. Managers can export reports in CSV, Excel/XLSX, or PDF for client review or accounting archive.
Set recurring hour or money budgets, add admin-defined email thresholds, and let reviewed Basecamp time feed Everhour Project Budgeting so overruns surface before month-end billing.
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