Everhour embeds tracking controls in Basecamp while Timesheets keep weekly team hours submitted, approved, and locked.
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A creative team timesheet turns scattered project activity into one reviewed weekly record. Designers, copywriters, producers, and account managers log time against Basecamp projects, lists, and to-dos, then managers review the week by person before billing or payroll uses the totals. The useful outcome is a submitted record with clear project hours, working hours, notes where needed, and no loose entries floating outside the review cycle.
Managers need to see whose hours are ready, whose entries need correction, and which approved periods should stay closed. A Basecamp to-do gives the work context. The timesheet gives the people context: person, date, time, notes, submission status, approval status, and later corrections that explain why a total changed.
Creative work often crosses strategy, design, review, production, and client communication in the same week. Keep the entry tied to the closest Basecamp to-do when the work belongs to a deliverable. Use the list or project level only when the work covers several small coordination items and the team has a consistent policy for that category.
A reviewable entry names the person, date, hours, Basecamp project, to-do or list, and a short note when the title alone does not explain the work. Avoid catch-all entries such as "client work" or "miscellaneous." They slow down billing review, hide overages, and force managers to reconstruct the week from memory instead of approving the record in front of them.
A creative timesheet becomes dependable when every contributor follows the same weekly cutoff. Team members submit their time after the week closes. Managers approve clean entries, reject entries that need fixes, or partially approve the week when only some entries are ready. Submitted time should stay protected while review happens, so regular members do not keep changing totals after a manager starts comparing hours.
Corrections belong in the approval workflow, not in side messages. A manager can ask for a clearer note or reject submitted time when the record needs fixes. An admin can correct time entries on behalf of team members, which helps clean up payroll or billing records with a clearer trail. Payroll and billing should read from approved time, and late edits should explain who changed the record and why.
A one-off weekly timesheet is enough when the team needs a quick snapshot of hours for one Basecamp project or one client. It works for a small campaign, a short production sprint, or an internal check before a status meeting. The limit shows up when approvals, corrections, locked periods, and exports become recurring work instead of an occasional cleanup.
Everhour Timesheets turn collected hours into a managed record. Users submit weekly project hours or working hours, managers approve, reject, or partially approve entries, and approved time stays locked for regular members. That gives payroll, billing, and reporting a cleaner source than a spreadsheet assembled after the fact.
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A weekly timesheet should group time by person, date, Basecamp project, and the to-do or list that explains the work. Creative teams should separate client deliverables, internal review, production changes, and coordination time when those categories affect billing or staffing decisions. The review gets faster when each entry has enough context to approve without opening a separate conversation.
The person accountable for the client budget or payroll handoff should review the submitted week. On a creative team, that is often a producer, project manager, operations lead, or account owner. The approver should check totals, assignment context, unusually large daily entries, missing notes, and time placed on the wrong Basecamp to-do before billing or payroll uses the data.
Approved time should stay locked for regular members once the review is complete. Locked periods keep payroll and billing totals stable after approval. A correction can still happen through an admin workflow, but the record should show the change instead of letting contributors silently overwrite time that already moved into a report, invoice review, or payroll export.
Broad entries create the most review problems. A line such as "design work" without a Basecamp to-do, client context, or note forces the manager to guess whether the time belongs to concepting, revision, production, or internal cleanup. The better entry names the deliverable or task, uses the correct project context, and adds a note only when the title does not explain the work.
Creative team timesheets can include working hours that are separate from task-level project time when the team tracks both. Time off can also flow into gross timesheet totals in Everhour and is scaled according to each member's working capacity. That broader view helps managers compare project delivery time with availability before approving a week for payroll or planning.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members so payroll or billing review starts from a stable weekly record.
Everhour embeds tracking controls into Basecamp through the browser extension and syncs Basecamp project, to-do, list, task ID, and task status fields into reports. That keeps creative time connected to the project structure reviewers already use when checking deliverables, approvals, and client-facing work.
Collect weekly Basecamp project hours, approve the clean records, lock reviewed periods, and keep corrections traceable. Everhour gives creative teams a cleaner timesheet handoff for payroll and billing.
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