Everhour keeps Basecamp assignments tied to planned hours, capacity, and reports so teams see overload before committing.
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Use this workflow to decide who can take the next Basecamp to-do without overloading the week. Basecamp holds the project structure, to-do lists, to-dos, assignees, subtasks, due dates, date ranges, recurring schedules, and completion status. Everhour adds the workload layer around those assignments, so planned hours can be checked against each person's weekly capacity before work starts.
The practical output is a forward view of commitments. A manager can review assigned work across Basecamp projects, compare planned effort with availability, and move work before one person absorbs too much. The useful question is direct: who has room, who is already committed, and which project needs a different owner or date?
A due date tells the team when a Basecamp to-do should be finished. It does not say how much effort the work will consume. Workload tracking needs both fields: the Basecamp date for timing and the planned hours in Everhour for capacity. Treating every dated item as equal creates false balance, because a 30-minute review and a 2-day build can land on the same calendar day.
A clear plan assigns hours to the person doing the work, then spreads that effort across the expected work period. Everhour's planner can create assignments for a project or task, a client, or time off, with a defined period and total or per-day hours. Daily planned time uses the total estimate divided by assigned days, then compares the result with the member's weekly capacity.
Workload tracking works when the overload signal leads to a decision. Everhour highlights overallocated people in the weekly summary, so a manager can see planned work that exceeds weekly capacity. The fix is usually one of four actions: move the due date, split the to-do, reassign part of the work, or reduce the scope before the week begins.
Use tracked time to correct the next plan. Planned hours show the expected load, while actual tracked time shows the work that happened. A person who looks available on the plan can still be carrying hidden work if timers and manual entries are missing. A person who finishes under plan may have reusable capacity, but only after the completed to-dos and logged hours match the project context.
A one-off workload check is enough for a small Basecamp project when you only need to see who looks busy this week. It works best when the team has few assignees, limited overlap, and no recurring need to compare planned work with actual hours. Keep the view simple: person, Basecamp project, to-do, planned hours, time off, and weekly capacity.
A managed workflow becomes necessary when several Basecamp projects compete for the same people. Everhour connects planned capacity, tracked time, and reporting, so managers can review load by project or person instead of rebuilding the picture manually. The bridge matters after the week ends: actual hours feed reports, and the next plan starts from evidence rather than a rough memory.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Assign planned hours to the person responsible for the work, tied to the Basecamp project and to-do. Use the due date or date range to place the work in the right week, but keep effort as a separate number. A to-do with subtasks can still use one estimate when one person owns the full result.
Weekly capacity sets the maximum planned load for each person. A full-time team member, part-time contractor, and custom-capacity specialist should not be judged against the same number. Everhour can set weekly capacity per person and show when assigned work exceeds that limit, which makes overload visible before the schedule slips.
Act first on work that exceeds a person's weekly capacity and blocks a project deadline. A red overload signal matters most when the assigned work is near-term, tied to client delivery, or concentrated on one person with no backup. Reassigning later work can wait when the current week already has a capacity conflict.
Yes. Time off reduces available capacity for the period it covers. A realistic Basecamp workload plan accounts for vacations, sick days, and holidays before assigning project work. Everhour can show scheduled time off on the resource timeline, so planned work reflects absences instead of assuming every person has a normal week.
Actual tracked time should update the estimate pattern for similar Basecamp to-dos. If a recurring review is planned for 2 hours and repeatedly takes 4 hours, future assignments should use the higher number. If a task finishes under plan because scope was removed, keep that note with the project context before reducing future estimates.
Everhour Reporting lets managers build workload reports with columns, grouping, filters, date ranges, and exports. For Basecamp work, reports can include project names, to-do names, section or list names, task ID, and task status, so planned and tracked work can be reviewed in the same project context.
Everhour embeds time tracking controls into Basecamp through its browser extension, so team members can track time from the project work context. The Basecamp integration syncs projects, lists, and to-dos into Everhour reports, keeping tracked hours connected to the assignments managers use for workload review.
Track planned and actual Basecamp work in Everhour, then review capacity through customizable reports that keep project, to-do, person, and status data ready for workload decisions.
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