Everhour adds weekly approvals, locked periods, and review-ready team timesheets to Basecamp project work.
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A Basecamp timesheet workflow gives managers one weekly view of work attached to Basecamp projects and to-dos. Team members record project hours, working hours, or both, then submit the week for review. The manager checks totals by person, day, project, and task before those hours move into payroll, client billing, or cost reporting.
The practical goal is a reviewed operating record, not a pile of separate time notes. A strong review record shows the Basecamp project context, the person, the date, the hours, and a note when the work item alone does not explain the time. That structure keeps review focused on exceptions instead of reconstruction.
Basecamp projects organize the work through to-do lists, to-dos, assignments, due dates, schedules, messages, files, and other project context. For timesheet review, the clearest time record attaches hours to the to-do or list that carried the work. Everhour reports for Basecamp can use project, to-do, list, task ID, and task status fields, so managers can review hours in the same project structure people already use.
A useful weekly line reads like an audit trail: designer, Tuesday, 2.5 hours, Project Alpha, Landing page list, Hero copy to-do, "Revised headline options after client comments." A weak line says only "design" or "client work." The stronger entry gives payroll, billing, and project leads enough detail to approve the time without asking the contributor to remember the day again.
Team timesheets become dependable when the review cycle has a clear cutoff. Contributors submit the week after logging all project and working hours. The manager approves complete entries, rejects unclear entries, or partially approves the week when only specific lines need correction. Submitted time should stop changing while it is under review, and approved time should stay locked for regular members after approval.
Corrections still need a path. Admin edits are appropriate when a payroll or billing record needs cleanup and another back-and-forth would delay the close. The correction should preserve who changed the record and why the change was made. A review trail matters most near payroll, invoicing, and month-end reporting, because late edits can change labor cost, billable totals, and client-facing backup.
A one-off weekly export is enough when a small team needs a quick summary of hours by person or project. It works for light internal review, simple client backup, or a short engagement with few contributors. The limit appears when managers need approvals, locked periods, corrections, billable rules, and repeatable reporting every week.
Everhour turns Basecamp time into a managed workflow by collecting weekly project and working hours, routing submitted time for approval, and keeping approved entries locked for regular members. Admins can correct team member time, review reports, and export team timesheets or full team logs when payroll, billing, or an archive requires a formal handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Team members should finish entries for the week, check daily totals, add missing notes, and submit the timesheet for manager review. The manager then approves complete time, rejects entries that need correction, or partially approves the week when only some lines need changes. This cycle creates a clear point where logged time becomes reviewed time.
Project time should attach to the Basecamp to-do or list that best represents the work performed. General meeting, message, or file-review time should still connect to the relevant project context instead of sitting as a vague standalone note. The reviewer needs a record that explains the person, date, hours, project, and work item.
Locked periods protect approved time from casual edits after payroll, billing, or reporting begins. Without a lock, a contributor can change last week's hours after the manager has used them in an invoice or pay review. A locked approval period keeps the submitted record stable while still allowing admins to make controlled corrections when needed.
Late manual entries, vague notes, hours attached to the wrong project, and unreviewed corrections delay payroll or billing. These mistakes force managers to re-check the week instead of approving a complete record. The cleanest process asks contributors to close gaps before submission and gives managers a narrow correction path after review.
Project hours show time against Basecamp work items, while working hours show the broader timecard view for the person. Teams that bill clients usually need project hours tied to tasks. Teams preparing payroll or attendance review often need working hours too. The decision should match the handoff: invoice backup, payroll review, workload reporting, or all three.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members so payroll and billing records do not shift after review.
Everhour syncs Basecamp project and to-do context into reports, including project, to-do, list, task ID, and task status fields. Managers can use that structure to review team time by the same work hierarchy used in Basecamp, then export reports or team timesheets when a spreadsheet or archive is needed.
Track weekly Basecamp project hours, approve submitted timesheets, lock reviewed periods, and export team records with Everhour Timesheets for cleaner payroll and billing review.
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