Everhour brings weekly submissions, manager approvals, and locked timesheet periods to Basecamp work before payroll review begins.
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Payroll review needs a weekly record by person when Basecamp projects drive the work. The useful output shows the worker, date, hours, notes when needed, and the Basecamp context behind the work, especially the project, list, to-do, task ID, and task status. That structure lets a reviewer connect the time record to the assignment without rebuilding the week from messages or memory.
Submission and approval serve different jobs. Submitted time means the worker has sent the week for review. Approved time means the manager accepted the entries for payroll or billing review. Rejected or partially approved time sends corrections back before the handoff. Locked time protects a completed review period, so regular members cannot change approved hours after payroll work has started.
Start with the Basecamp structure the team already uses. A clean payroll entry ties hours to a project, a list, and a specific to-do, not just a broad client name. Basecamp to-dos can carry the title, notes, assignee, subtasks, due date or date range, recurring schedule, and completion status. The time record should use that assignment context instead of forcing payroll reviewers to interpret freeform notes.
Team members need one rule for work that starts outside a to-do, such as a message, schedule item, or quick discussion. Create or choose the to-do that represents the deliverable, then record the time there with a short note if context matters. The useful report line shows who worked, which Basecamp assignment carried the work, the date, the hours, and whether the task was open or completed.
Payroll review works best on a fixed weekly cycle. Each person submits project hours, working hours, or both, depending on the team's tracking policy. The reviewer checks missing days, unusual daily totals, late manual entries, and hours placed on the wrong assignment. A submitted week stays in review until a manager approves, rejects, or partially approves the entries.
Late edits need a tighter process than casual cleanup. Submitted time should stay locked unless the employee withdraws it or the manager rejects it for correction. Approved time should stay locked for regular members, with admin corrections reserved for payroll or billing cleanup. The correction trail matters because a changed hour after approval changes the operating record that HR, accounting, or a client review already used.
A one-week export is enough when you need a narrow support file, such as one person's hours on one Basecamp project for one pay period. It works when the reviewer has already checked the entries, no one needs an approval cycle, and payroll only needs a temporary file. Save the filtered export with the pay-period record so the source and review date stay clear.
A managed workflow fits when payroll or billing review repeats every week across several people. Everhour Timesheets collect weekly project hours and working hours by person, route submissions to managers, and keep submitted or approved time protected from regular member edits. Admins can correct entries when needed, and report or team-timesheet exports carry the reviewed record into accounting, HR, or client billing work.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Use task time when payroll support needs to show which Basecamp assignments consumed the week. Use working hours when the main question is attendance or total time at work. Some teams review both: task time explains project allocation, and working hours helps compare the submitted week with the person's expected schedule.
Record time against the assignment that represents the deliverable being paid for or reviewed. A meeting, message thread, or schedule change should point back to the related to-do when that to-do owns the work. The mistake is leaving hours attached only to a note that another reviewer cannot connect to the project record.
The approver should be the person responsible for accepting the work record before payroll or billing uses it. For project work, that is often the project manager or team lead. For attendance-heavy records, HR or operations may review totals after the manager confirms the project context.
Locked periods stop regular members from changing reviewed time after the payroll file starts moving through HR or accounting. Without a lock, a late edit can change gross hours, project allocation, or a client billing support file after the reviewer already approved the week.
Split the time between the two assignments when the hours support different deliverables. A single blended entry hides which work consumed the time and creates cleanup during review. Use a short note only to explain the split, not to replace the assignment-level record.
Everhour Timesheets collect weekly project hours and working hours by person, so managers can review Basecamp time before payroll or billing uses it. Employees submit time for approval, and managers can approve, reject, partially approve, or keep approved periods locked for regular members.
Everhour adds tracking controls inside Basecamp through the browser extension, so team members can start a timer or add time from the to-do they are working on. The integration syncs Basecamp projects, lists, to-dos, task IDs, and statuses into Everhour reports for review.
Use Everhour Timesheets to collect weekly Basecamp project hours and working hours, route them through approval, lock reviewed periods, and export team records for a cleaner payroll handoff.
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