Everhour adds estimate and actual-time tracking to Basecamp work, so planned effort can be checked against delivery.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when a Basecamp to-do needs an effort number before someone starts the task. The useful unit is planned hours for a specific to-do, tied to the same title, notes, assignee, subtasks, and due date that define the work. A 2-hour estimate for "Draft onboarding email" means the assignment has a size, a responsible person, and a comparison point after delivery.
The practical goal is a defensible estimate-to-actual record. A planning note that sits away from logged time loses value once work starts. Put the estimate where reviewers can compare it with logged time for the same to-do, list, and project. That comparison shows whether the work was under-scoped, split across hidden subtasks, blocked by unclear notes, or delivered on plan.
A useful record has four parts: the Basecamp project, the to-do list, the individual to-do, and the planned effort. Add the person assigned to the work and the due date for delivery context. Keep the unit consistent, such as hours planned for the whole to-do, because mixed units make actual time hard to read after several people add entries.
Logged time needs the same task context. A timer entry or manual entry should attach to the exact to-do, with notes only when they clarify scope, blockers, or a handoff. For example, a to-do estimated at 3 hours and logged at 4.25 hours creates a 1.25-hour overrun that the reviewer can trace to notes, subtasks, and status.
Variance deserves a diagnosis before anyone changes the next plan. Actual time above the estimate can mean the work was larger than described, the to-do hid review or rework, or the assignee recorded time that belonged on another item. Actual time below the estimate can mean a clean delivery, an oversized estimate, or missing time entries.
Dates and effort answer different planning questions. A Basecamp due date shows the delivery target, while the estimate shows the work size that has to fit before that date. A 1-day deadline with a 6-hour estimate creates a capacity question. A 2-week date range with the same 6-hour estimate creates a sequencing question.
A one-project worksheet is enough when you need a quick estimate check for a small set of to-dos. Export the comparison, review the largest misses, and update the next plan manually. That approach breaks down when the same team repeats client work, carries a retainer, or needs budget alerts before overruns become invoices.
Everhour turns that review into a managed workflow for Basecamp projects through its browser extension. Task estimates, tracked time, progress, remaining time, and over-estimate hours feed reports, while Basecamp project, to-do, list, task ID, and task status stay available for filtering. That history gives the next budget evidence from finished work and reduces fresh guessing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the smallest complete outcome the assignee can deliver. Use the to-do title, notes, subtasks, and due date to decide whether the estimate covers only execution or also review and handoff. A good estimate names the work unit clearly enough that logged time later answers one question: did this to-do take the planned effort?
Compare actual time with the planned hours on the same Basecamp to-do. Mixing time from the parent list, a separate follow-up item, or a different project hides the real variance. The cleanest review keeps the estimate, logged entries, assignee, and completion status tied to one to-do record.
Subtasks should either be included in the parent to-do estimate or estimated as separate work items. Mixing both methods double-counts planned effort. Use the parent estimate when one person owns the full outcome; estimate separate items when subtasks have different owners, rates, review paths, or delivery dates.
An overrun points to a bad estimate when the logged entries match the intended scope and the notes show normal execution. It points to scope change when entries describe extra review, new requirements, rework, or support outside the original to-do. Review the notes before lowering confidence in the estimator.
A due date sets the calendar target. An hour estimate sets the effort target. Treating them as the same thing creates bad plans, especially when several assignees share one week of availability across many to-dos. Review deadlines for sequencing and estimates for capacity.
Everhour Overtimes can apply daily and weekly overtime limits, separate 1.5x overtime from 2x double overtime, and show overtime in Team Hours. Once actual time on Basecamp to-dos exceeds the plan, managers can see whether the variance also affects payroll calculations based on employee hourly cost and tracked time.
Everhour tracks task estimates against logged time for Basecamp projects, then shows progress, remaining time, and over-estimate hours in reports. The comparison stays tied to Basecamp project, to-do, list, task ID, and task status, so managers review variance without rebuilding the work structure.
Track Basecamp to-do estimates against logged time in Everhour, then review daily and weekly overtime limits and Team Hours when overruns affect payroll calculations, giving managers clearer payroll review.
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