Everhour adds embedded timers, rates, reports, and invoicing context to Basecamp projects.
Try with my Basecamp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn completed Basecamp work into a client bill without losing the difference between time owed and time absorbed. The practical record starts with the Basecamp project, list, to-do, assignee, due date, notes, and completion status. Everhour then attaches time, billing setup, rates, and report fields to the same project and to-do structure.
A freelancer needs both billable and non-billable work visible. Client calls, design revisions, implementation tasks, and QA may belong on the invoice. Internal cleanup, proposal work, or rework outside the billing agreement may need to stay out of the amount due while remaining visible for margin review.
A clean billing workflow starts at the project level. In Everhour, a Basecamp project can be set as hourly rate, fixed fee, or non-billable. For time-and-materials work, the rate can come from the project, the member doing the work, or a custom task rate when a specific to-do needs different pricing.
Within a billable Basecamp project, a to-do can be marked non-billable so its hours stay in reports without increasing the client total. For projects billed by member rate, setting a member's project rate to 0 makes that person's time non-billable on that project. That setup prevents invoice cleanup from becoming a line-by-line judgment call at the end of the month.
Client-facing billing records need enough detail to answer three questions: who did the work, which Basecamp to-do it belonged to, and why the hours belong on the invoice. Everhour Basecamp reports can show project, to-do, list, task ID, and task status, which gives the invoice backup a clear trail back to the work item.
Notes should clarify the service delivered, not repeat the whole task title. A useful entry says, for example, "Implemented checkout validation and tested failed-card states." A weak entry says, "Worked on task." Freelancers should keep non-billable time in the report because it explains total effort, discount decisions, and fixed-fee margin without charging the client for excluded work.
A one-off billing tool is enough when you have a small project, a few finished tasks, one rate, and no approval step. You can total the hours, separate excluded work, and create a simple invoice backup from the current project record. That approach breaks down when rates vary, tasks carry different billable status, or a retainer resets on a recurring schedule.
Everhour gives Basecamp projects a managed billing workflow: timers sit inside Basecamp through the browser extension, tracked time flows into reports, and admins can review billable time, non-billable time, billable amount, and cost before invoicing. Approved, rate-priced hours can then move into invoices without rebuilding the time record by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set the Basecamp project billing method first, then mark excluded to-dos as non-billable inside the billable project. Keep those entries in the report so you can explain total effort without charging the client. This is cleaner than deleting internal work, because deleted time removes useful margin and scope context.
Use the rate structure that matches the client agreement. A single hourly contract fits a project rate. Different contributor rates fit member rates. A special service, such as strategy or rush work, fits a custom task rate on the relevant to-do when the project uses time-and-materials billing.
A defensible record connects each time entry to a Basecamp project, list, to-do, person, status, and useful work note. The client should see the service performed and the work item behind it. Vague notes, missing to-do context, and mixed billable status create avoidable disputes.
Non-billable time should stay visible when the report supports scope review, margin analysis, or a fixed-fee conversation. It should be excluded from the billable total. That split shows the difference between work performed and work charged, which matters when a client asks why the invoice amount changed.
Check whether previously invoiced time appears in the current billing set. Everhour marks invoiced time after it is included in an invoice, which helps prevent accidental reuse. Freelancers should still review the date range, project, billable status, and rate before sending the invoice.
Everhour Resource Planning shows workload on visual timelines with member and project views, weekly capacity, availability gaps, scheduled time off, and planned-versus-actual time. Use it to check available capacity before adding more billable work.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice. Amounts come from tracked time, project or member rates, and billable expenses, while non-billable work stays out of the invoice total.
Plan capacity, track Basecamp to-dos, review billable hours, and generate client invoices from approved records. Everhour turns freelance project work into a cleaner billing workflow.
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