Everhour prices tracked Basecamp to-do time with billable rates, approvals, and invoice-ready reporting for client billing.
Try with my Basecamp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Client billing starts with the Basecamp work structure your team already uses: projects, lists, to-dos, assignees, due dates, notes, and completion status. The billing record needs enough detail to connect each charge back to recognizable work. Everhour's Basecamp report columns include project, to-do, list, task ID, and task status, which keeps the invoice review tied to the project structure.
The billable split matters because client invoices should include chargeable work without hiding internal effort. Everhour supports billable and non-billable time by setting billing status at the project level, marking specific tasks non-billable inside billable projects, and applying custom task rates for time-and-materials work. That structure keeps client-facing totals separate from internal planning, review, and profitability analysis.
Rate setup should match the commercial agreement before hours reach the billing report. A project can be priced by hourly project rate, hourly member rate, or fixed fee in Everhour. Project-rate billing works when every hour has the same client price. Member-rate billing works when roles or people bill at different prices. Custom task rates fit time-and-materials work where a specific task needs its own billing rate.
Internal cost and client-facing billable rate should stay separate. Cost rate represents the labor expense behind the work; billable rate represents what the client is charged. Everhour can apply default per-person rates, per-project overrides, and dated rate changes, so older reporting keeps the rate that applied when the work was performed. That prevents a current rate update from rewriting last month's invoice basis.
A defensible client billing record does more than total hours. It shows the Basecamp project, to-do, list, task ID, task status, billable time, non-billable time, billable amount, and comments where the client needs context. Comments should describe the work completed, not repeat the task title. Vague entries create avoidable disputes when the invoice reaches an approver who was not in the project every day.
The invoice handoff should also protect against double billing. Everhour lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice while excluding non-billable work. Invoice line items can be grouped by project, task, person, date, or other available breakdowns. After time appears on an invoice, Everhour marks it as invoiced so it does not return to the next billing run.
A one-off billing tally is enough when one person finishes a small project, confirms every to-do by hand, and sends a simple invoice from a short date range. That approach breaks down when several people track time, rates vary by person or task, non-billable work still needs visibility, or a manager must approve hours before finance bills the client.
Everhour creates the managed workflow: Basecamp to-dos stay where the team works, embedded tracking controls capture time through the browser extension, and approved hours flow into reports, budgets, and invoice generation without re-keying. Everhour Resource Planning adds visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual comparisons so staffing reviews stay grounded before billing starts.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Organize billing around the Basecamp project, then review the to-dos, lists, task status, tracked time, billable status, and comments that support the invoice. The client should see enough detail to understand the charge without receiving internal planning noise. Keep non-billable work in the internal report so margin and workload reviews stay accurate.
Billable status should start at the project level in Everhour. A project can use hourly project rate, hourly member rate, or fixed fee billing. Inside a billable project, a specific to-do can be marked non-billable when the work should stay out of the invoice. For member-rate projects, setting a member's project rate to 0 makes that member's time non-billable.
Rate changes need an effective date. Everhour can apply a new rate from a chosen date, which preserves older calculations for reports and invoices tied to earlier work. Without dated rate history, a team risks repricing completed work after the commercial rate changes. Review project, member, and custom task rates before approving a billing period.
Use the Basecamp project name, to-do name, list, task ID, and task status to connect billed work to the project record. Everhour reports can also use columns such as comments, billable time, billable amount, cost, invoice status, revenue, and profit. The strongest billing report separates client-facing charges from internal non-billable work.
Billing totals drift when teams invoice a spreadsheet total that was not matched against non-billable to-dos, rate overrides, and already invoiced time. Review the billing period before invoice generation, confirm the correct project or member rates, and exclude internal tasks. A visible uninvoiced-time review prevents the same hours from appearing in two billing cycles.
Everhour Resource Planning gives managers visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual comparisons. That planning context helps teams compare expected workload with the time later reviewed for billing, especially when multiple people contribute to the same client account.
Everhour Billing & Invoicing turns uninvoiced billable time and billable expenses into invoices. Users can preview the breakdown, group invoice line items by project, task, person, or date, and export draft invoices to QuickBooks Online, Xero, or FreshBooks.
Plan capacity, track approved Basecamp hours, and send invoice-ready billing records through Everhour for cleaner client billing.
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