Everhour adds estimates, rates, and budget reporting to Basecamp to-dos so planned hours stay testable against actual work.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this workflow when a Basecamp to-do needs a planned effort number before work starts. The to-do gives the work a title, notes, assignee, subtasks, due date, and completion status. The estimate gives the team a second control point: expected effort. Attach that number to the specific to-do instead of the broader conversation around it, so the later actual time has a clean comparison target.
You usually need one of three outcomes: a delivery promise that fits the team's available hours, a budget forecast that uses work units instead of broad guesses, or a later review that shows whether the plan held. A good estimate names the task shape clearly enough that the actual hours can prove whether the scope was small, large, or poorly recorded.
A useful estimate covers the work required to finish the to-do as written: research, production, review, correction, and handoff if those steps belong to the same owner. Subtasks help expose hidden pieces. A due date gives the calendar target; the estimate gives the effort budget. Keep the two separate so a two-day wait for feedback does not turn into a two-day labor estimate.
Set a number that a person can defend before the timer starts. For example, a to-do titled "Draft client onboarding email" with notes covering copy, review, and final formatting needs one estimate for that finished item. A loose title such as "Onboarding" needs subtasks or separate to-dos before the hour number has meaning, because logged time otherwise mixes planning, writing, review, and changes.
After work starts, compare the estimate with hours logged to the same Basecamp to-do. Use the list name, to-do name, task ID, and status when you review records, since those fields keep similar work from blending together. An overrun means the actual effort exceeded the planned effort. That signal needs diagnosis before you change future estimates.
Variance has two common explanations. The work was under-scoped, or the time record includes activity that belonged somewhere else. Review comments, notes, subtasks, and completion status before you treat the estimate as wrong. A small overrun on a clear to-do improves the next plan. A large overrun on a vague to-do usually says the work item needed a narrower shape before anyone estimated it.
A one-project estimate is enough when you only need a quick planning number for a small Basecamp to-do list. Write the planned hours, track the completed work, and review the variance after completion. That approach works for a lightweight internal plan where no one needs rate-based cost, client billing, budget alerts, approval history, or cross-project comparison.
A managed workflow matters when estimates become inputs for budgets, staffing, and client billing. Everhour connects Basecamp projects, lists, and to-dos through the browser extension, then lets tracked time feed reports with task estimates, remaining hours, over-estimate hours, billable rules, and budget alerts at 50%, 80%, or custom thresholds.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Include review and rework when those activities are part of completing the Basecamp to-do. A to-do for final client delivery should cover drafting, checking, corrections, and handoff if the same owner handles them. Exclude waiting time, approvals owned by another person, and unrelated follow-up work that belongs in a separate to-do.
One estimate can cover several subtasks when they form one finished work item under the same owner. Split the estimate when subtasks represent different owners, different deliverables, or separate review paths. Mixed ownership makes actual time hard to read because one overrun can hide which part of the work expanded.
Count hours logged to the same Basecamp to-do that received the original estimate. Time logged to the project, list, or a nearby to-do should stay outside the comparison unless the estimate intentionally covered that broader scope. Actuals stay useful when the planned work item and the recorded work item match.
A due date controls timing, while the estimate controls effort. Raise the estimate only when the work itself expands, such as adding review, research, or extra deliverables. A Friday deadline for a 3-hour task still describes 3 hours of effort, even if the calendar leaves several days before completion.
Completed to-dos create a reference set for the next plan. Review finished work by task type, owner, scope notes, and variance. A repeated overrun on similar to-dos means the standard estimate should increase or the to-do should be broken into smaller parts before assignment.
Everhour separates internal cost rates from client-facing billable rates, with default rates per person and project-level overrides when one Basecamp project needs different pricing. Dated rate changes keep older calculations tied to the rate in effect, and billable work can be priced by project, member, or task.
Everhour syncs Basecamp project, list, to-do, task ID, and status fields into reports, so logged time can be reviewed in the same work structure. Reports can compare tracked time against task estimates and show remaining or over-estimate hours for follow-up.
Connect Basecamp to-dos to Everhour cost and billable rates, estimate records, and billable rules so planned hours become budget inputs with dated rate history and cleaner client billing in Everhour.
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