Everhour supports integrated time tracking workflows, while lunch deductions still need the right paid-versus-unpaid treatment.
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A lunch-time calculation answers one practical question: how many payable hours remain after a meal break. Start with clock-in and clock-out times, convert the full span into hours, then subtract the unpaid lunch period. The result supports timecards, payroll review, client billing, and weekly overtime checks.
For U.S. timesheets, federal law does not require lunch or coffee breaks for adult employees. If an employer provides short breaks, usually about 5 to 20 minutes, federal law treats them as compensable hours worked. A bona fide meal period is generally unpaid only when it lasts 30 minutes or more and the employee is completely relieved from duty.
Use this formula: clock-out time minus clock-in time equals gross shift length. Unpaid lunch minutes divided by 60 equals lunch hours. Gross shift length minus unpaid lunch hours equals paid hours. Keep minutes as base-60 time during entry, then convert them to decimal hours before payroll math.
For example, an employee clocks in at 7:00 AM, clocks out at 4:30 PM, and takes a 30-minute unpaid lunch while completely relieved from duty. The gross span is 9.5 hours. The lunch deduction is 0.5 hours. Paid time is 9 hours, and at $31.25 per hour, straight-time pay is $281.25 before taxes, deductions, overtime, or premiums.
A common mistake is subtracting every pause from the timesheet. Under federal rules, short breaks provided by an employer, usually about 5 to 20 minutes, count as paid hours worked and count toward weekly overtime. Those minutes stay in the paid total even if they appear near lunch.
Meal-period treatment depends on duration and duty status, not the label on the schedule. If an employee eats at a desk while answering calls or monitoring a work queue, that time remains hours worked. State law or employer policy can add stricter break, overtime, or premium-pay rules, so separate federal arithmetic from state-specific overlays.
A one-off lunch calculation is enough when you need to verify one shift, correct a single timecard, or estimate daily straight-time pay. The result should show gross time, unpaid meal time, paid time, and any notes explaining why the meal period was unpaid.
A managed workflow is better when employees clock in daily, take variable lunches, or submit time for payroll review. Everhour can embed tracking controls inside supported project tools, sync project and task context, expose timesheets in work tools, and reduce duplicate entry before approval or export.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Subtract only the unpaid lunch period from the full clock-in to clock-out span. A 9-hour span with a 30-minute unpaid lunch leaves 8.5 paid hours. Use minutes divided by 60 for payroll decimals, so 30 minutes becomes 0.5 hours and 45 minutes becomes 0.75 hours.
Federal law does not require lunch or coffee breaks for adult employees. Break requirements, if they exist, come from state law or employer policy. A meal period is generally unpaid only when it lasts 30 minutes or more and the employee is completely relieved from duty.
Short breaks are separate from lunch. If an employer provides short breaks, usually about 5 to 20 minutes, federal law treats them as paid hours worked. Do not subtract those minutes as unpaid lunch time in a federal baseline calculation.
Yes. Covered, nonexempt employees in the United States must receive overtime pay for hours worked over 40 in a fixed workweek. Proper unpaid meal periods reduce hours worked, while paid short breaks and work performed during lunch count toward the weekly total.
Divide lunch minutes by 60. Fifteen minutes equals 0.25 hours, 30 minutes equals 0.5 hours, and 45 minutes equals 0.75 hours. Avoid treating 1 hour 30 minutes as 1.30 hours, because payroll decimals use base-10 after the base-60 conversion.
Everhour embeds tracking controls inside supported tools such as Asana, ClickUp, Jira, GitHub, Monday, Notion, Trello, and others. Teams can track time in the work system, sync project and task metadata, and review timesheets without re-entering the same hours elsewhere.
Everhour timesheets let users submit weekly project hours or working hours for review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members before payroll, billing, or reporting use.
Track lunch deductions inside connected workflows, review submitted timesheets, and keep approved hours ready for payroll or billing handoff with Everhour.
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