Everhour adds rate-based time tracking to Basecamp projects so client billing can follow the work already assigned there.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to attach money to Basecamp work without losing the task context behind each charge. A usable hourly-rate workflow connects each logged entry to a project, list, to-do, person, date, and note, then applies the correct client-facing rate before the work reaches an invoice.
The practical result is a reviewable billing record, not a loose total. The billing reviewer should be able to see which Basecamp to-do produced the time, who performed the work, which internal rate rule priced it, and whether the work was billable or intentionally excluded from the invoice.
Hourly rates need a clear owner. A project rate fits work sold at one blended price. Member rates fit teams with different client rates by role or person. Task-level overrides fit time-and-materials work where a specific to-do needs a different price than the broader project.
The common mistake is setting one default rate and treating every Basecamp to-do the same. Discovery, production, QA, client calls, and internal cleanup often have different billing treatment. The cleaner setup keeps the main project billable, marks excluded to-dos as non-billable, and uses task-level rates only where the client agreement requires them.
Non-billable time should stay in the record even when it stays off the invoice. Internal coordination, rework outside the client scope, sales support, or administrative cleanup can explain margin changes and workload pressure. Removing that time makes the invoice smaller but also removes context from profitability review.
A defensible billing report separates billable time, non-billable time, billable amount, and cost. That split lets you answer two different questions: what the client owes, and what the work consumed internally. Both matter when a Basecamp project runs over estimate but only part of the overage belongs on the invoice.
A one-off hourly-rate sheet works when you have a short Basecamp project, one client rate, and a small number of entries to review. It is enough for a simple invoice draft when no one needs approval history, budget alerts, or recurring reporting after the invoice goes out.
A managed workflow fits teams that need approved hours priced by project, member, or task before billing. Everhour can embed tracking controls in Basecamp through the browser extension, sync Basecamp projects, lists, and to-dos into reports, and carry approved billable time into invoice-oriented reporting without re-keying the same hours.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Hourly rates should attach where the client agreement prices the work. Use one project rate for a blended engagement, member rates when people bill at different amounts, and task-level overrides when a specific Basecamp to-do has its own rate. Keep the structure simple enough for reviewers to spot the rate source before approving billable time.
Yes. Non-billable to-dos should stay visible because they explain workload, cost, and margin even when they do not create client charges. A billing report that hides non-billable work can make a project look profitable while the team spends unpaid time on internal review, corrections, or out-of-scope support.
A defensible internal record shows the project, to-do, person, date, hours, note, billable status, and rate rule used to calculate the amount. A client-facing invoice should show approved billable work and invoice amounts, while admin-only money details stay inside the billing workflow.
The most costly mistake is leaving a special-price to-do on the default project or member rate. That can overcharge or undercharge the client while the hours themselves look correct. Review task-level exceptions before generating the invoice, especially for strategy work, rush work, fixed-scope cleanup, or discounted support.
Review hourly-rate work before the invoice period closes, then lock or approve the records used for billing. Weekly review catches missing entries, incorrect billable status, and rate exceptions while the work is still fresh. Month-end-only review turns small setup errors into invoice corrections.
Everhour Resource Planning uses visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual time comparisons. Managers can use that workload view before committing more billable hours, changing delivery dates, or approving a billing plan that depends on specific people.
Everhour Billing & Invoicing can use tracked billable time, project or member rates, billable expenses, and non-billable exclusions to prepare invoice amounts. Invoiced time is marked as invoiced, which helps prevent the same approved Basecamp work from appearing again in a later invoice run.
Use Everhour Resource Planning to review weekly capacity, scheduled time off, and planned-vs-actual time before billable commitments become invoice pressure, keeping client billing grounded in realistic staffing.
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