Everhour adds embedded timers, rates, and budget reporting to Basecamp to-dos when ad hoc hour notes stop working.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Your practical goal is to capture time against Basecamp to-dos without turning every update, note, or status comment into a separate timesheet source. A useful entry stays tied to the to-do, project, list, date, duration, and note that explain the work. That structure lets a manager review the week by task instead of chasing scattered comments.
A workaround becomes necessary when the team uses Basecamp projects for assignments but needs a durable hour record for billing, budgets, or payroll review. The clean path keeps Basecamp as the place where the work is organized and uses a connected time layer to attach timers and manual entries to the to-dos people already open.
A timer fits active work on a specific to-do. The person starts it from the to-do, stops it when the work changes, and leaves a record tied to that item. This works well for support tasks, implementation work, design reviews, and development work where the task is clear before the work starts.
Manual entry fits cleanup, meeting time, and work logged after the fact. The entry still benefits from the same review details: to-do when applicable, Basecamp project, date, duration, and a short note when the reason is not obvious from the task title. Manual time without task context creates weaker reports because the reviewer loses the link between the assignment and the hours.
A weak workaround stores hours in comments, message threads, or end-of-week notes. Those records force someone to rebuild totals by hand, and they break when a to-do gets renamed or the work moves across lists. A better setup keeps the entry attached to the to-do and lets reports group time by Basecamp project, to-do, list, task ID, and task status.
Billable status also needs a clear setup. In Everhour, billing status is configured at the project level, with hourly rate, fixed fee, or non-billable status available for Basecamp projects. Within billable projects, specific tasks can be marked non-billable or priced with custom rates, so the invoice view does not rely on each person remembering billing treatment while logging time.
A free-form workaround is enough for a short internal project where one person needs a rough hour total. It stops being enough when multiple people log time, managers review submitted weeks, clients receive invoices, or budgets need alerts before work overruns. At that point, the record needs approval, locked periods, reporting, and a billing or payroll handoff.
Everhour gives that workflow a managed layer on top of Basecamp projects. Teams can track from Basecamp through the browser extension, review time through approvals, lock completed periods, and report hours by project, task, member, billable time, non-billable time, cost, and billable amount. Budget emails can also fire at 50%, 80%, or custom thresholds.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Separate the entry when the person changes tasks, switches projects, or moves from billable client work to internal work. Combining unrelated work into one block saves a minute during logging and creates cleanup later. The reviewer needs the time split at the point where the work would be billed, approved, or analyzed differently.
Timers fit focused work that starts from a known to-do. Manual entries fit time added after the work is done, such as meetings, cleanup, or work captured away from the browser. A team can use both, but entries tied to the relevant to-do create cleaner reports than hours parked in comments or vague weekly notes.
Billable setup belongs in the billing layer, not in scattered time notes. Everhour sets billing status at the project level, then allows specific tasks inside a billable project to be marked non-billable. For member-rate projects, a member rate can also be set to 0 when that employee's project time should stay out of billable totals.
The biggest cleanup problem is logging hours in places that are not tied to the Basecamp to-do, such as comments, messages, or a separate spreadsheet row with a vague task name. That forces manual matching later. A reviewer then has to connect the person, date, duration, and work item before billing, payroll review, or budget reporting can proceed.
Yes, a review process should separate the person who logged time, the date worked, the duration, and the project or to-do context. That structure lets managers compare individual totals and task totals before approving the week. A managed workflow adds approvals, locked periods, and report columns for billing and cost review.
Everhour separates internal cost rates from client-facing billable rates, with per-person defaults and per-project overrides. For Basecamp projects, billable work can be priced by project, member, or custom task rate, and dated rate changes preserve older calculations when rates change midstream.
Everhour records Basecamp time through embedded browser-extension controls and keeps entries available for timesheets, approvals, and reports. Admins can lock completed periods, approve submitted time, and export reports or team timesheets when payroll, billing, or client review needs a stable record.
Track approved hours from Basecamp to-dos, apply cost and billable rates in Everhour, and keep the record ready for invoices, budgets, and payroll review.
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