Nonprofit hours need task-level context; Everhour keeps Basecamp to-do time ready for rate, budget, and review workflows.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Nonprofit teams use Basecamp projects to keep program work, fundraising tasks, operations, and client commitments visible. With Everhour's browser extension, team members start a timer or add manual time from the Basecamp to-do in the browser. The time-tracking job is to turn that work into hours that a manager, finance lead, or grant reviewer can trace back to the project, person, date, duration, and note.
That structure matters because nonprofit time rarely has one audience. A program director wants to know effort by initiative. A bookkeeper needs payroll-ready totals. A client or funder may ask why a block of hours was charged to a project. Basecamp keeps the task context visible; the tracking layer should preserve that context instead of leaving hours in a detached weekly total.
A reviewable entry starts with the assigned Basecamp to-do. The to-do already holds the title, notes, assignee, subtasks, due date, and completion status, so the time record should point there before it points to a broader program label. Add the work date, exact duration, person, and note that names the actual activity, such as donor report revisions or intake form cleanup.
Use a live timer for active task work that starts and stops during the day. Use manual entry after meetings, field visits, or offline work when the start and stop time was recorded elsewhere. Mixed methods are fine when the entries stay attached to the same Basecamp to-do structure. A vague weekly note like "program support" forces the reviewer to rebuild the story after the fact.
Nonprofits often need separate views for program delivery, administration, fundraising, and reimbursable client work. Build that separation into Basecamp projects, lists, and to-dos before people begin logging hours. A note field can explain the activity, but it should not carry the whole accounting meaning. Review is faster when the project and to-do already identify the purpose of the work.
Keep billable status in setup instead of scattered comments. For Basecamp projects tracked through Everhour, admins set project billing status as hourly rate, fixed fee, or non-billable, then mark specific tasks non-billable or apply custom task rates when the funding or client arrangement requires it. Staff entries stay focused on the work performed, and finance rules stay out of personal notes.
A one-off log is enough for a small internal recap, a board question, or a quick CSV cleanup after a short project. It breaks down when several people enter time across programs, someone must approve weekly totals, or billing and payroll review need the same source. The handoff fails fastest when edits remain open after totals have been shared.
Everhour turns Basecamp time entries into a managed record with approval, lock periods, and reports that carry project, list, to-do, person, billable time, non-billable time, cost, and invoice status. That workflow fits nonprofits that need recurring review, rate rules, budget visibility, and billing or payroll handoff without rebuilding task history from separate spreadsheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the Basecamp to-do as the tracked unit whenever the work has an assignment or deliverable. The entry should identify the person, date, duration, project, list, to-do, and a short note. That structure lets a reviewer see the work source before comparing totals by program, employee, client, or reporting period.
Separate tracking is useful for program delivery, administration, fundraising, reimbursable client work, and board or compliance preparation. Use categories that match how the nonprofit reviews time after the week closes. A small team still needs consistent labels, because a single mixed bucket hides whether hours supported mission work, operations, or externally billed services.
Turn the action item into a Basecamp to-do before logging the hours. A message thread, schedule item, or file comment can explain the background, but the tracked record needs a stable work item with an owner and completion status. That path keeps follow-up work, revisions, and review notes attached to the deliverable instead of the conversation.
Keep the separation in project and task structure first, then reinforce it with notes. Grant-funded work should sit under the relevant program project or list, while internal operations should use its own work structure. Comments should name the activity performed, while funding, reimbursement, or administrative purpose belongs in the project or to-do context.
Batching an entire week into one entry with a broad note creates the weakest record. The reviewer loses the link between the hours and the specific Basecamp to-dos, and later corrections become guesswork. Daily entries tied to the actual work item give finance and program leads a record they can review without interviewing the person who logged it.
Everhour separates internal cost rates from client-facing billable rates, then applies defaults by person with per-project overrides when a grant, contract, or client arrangement needs different pricing. It also preserves dated rate changes, so older Basecamp reports keep the rate that applied when the work happened.
Everhour Timesheets let users submit weekly time for manager review, and managers can approve, reject, or partially approve entries before payroll or billing uses them. Submitted and approved time is locked for regular members unless it is withdrawn or rejected for correction.
Everhour applies cost and billable rates to Basecamp project time, with per-person defaults, per-project overrides, and dated rate history that give nonprofits accurate billing and cost review.
14-day free trial · No credit card · Cancel anytime
