Everhour turns Basecamp project time into utilization-ready reports, with approved hours available for billing and payroll review.
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A Basecamp utilization report is for showing where team capacity went across projects, clients, members, and dates. The practical job is not just listing hours. You need a view that separates billable and non-billable work, ties time back to Basecamp to-dos, and gives managers a clear basis for billing, project review, or workload discussion.
Define utilization before reading the report. A common operational ratio is billable time divided by total tracked project time for the same period. Use the same date range, team group, and project scope each time, or the trend will mix real performance changes with reporting noise.
Basecamp gives the work structure: projects, to-do lists, to-dos, assignees, and due dates. Everhour adds the time layer through embedded controls and carries Basecamp project names, to-do names, section or list names, task IDs, and task status into reports. That structure lets you group utilization by the level that answers the current question.
Use project grouping for portfolio review, member grouping for staffing review, client grouping for account review, and to-do grouping when a manager needs the operational detail behind a number. Keep billable time, non-billable time, billable amount, and cost in the same report when utilization affects both delivery and margin.
High utilization is not automatically good. A project can show strong billable use while hiding too much non-billable cleanup, or a member can look underused because internal work was tracked outside the client project. The report needs consistent billable rules before anyone interprets the ratio.
Watch for the common mistake of comparing members across different work mixes. A delivery lead, a support specialist, and an owner handling sales follow different patterns. Use utilization to ask sharper questions: which client consumed non-billable time, which project crossed its estimate, and which recurring review period changed from the prior week or month.
A one-off spreadsheet works when you need a quick utilization snapshot for one Basecamp project and a narrow date range. It becomes fragile when someone must rebuild it every Friday, merge late edits, separate billable from non-billable time, and send a version for spreadsheet work, client sharing, or archive needs.
Everhour fits the managed workflow when approved time should feed standing reports. Managers can review submitted weekly project and working hours, approve or reject entries, lock approved time, then export reports as CSV, Excel/XLSX, or PDF.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use project breakdowns for workload and margin review, member breakdowns for staffing review, client breakdowns for account review, and to-do breakdowns for delivery detail. A utilization report usually needs at least two views: one summary by project or client, then one detail view by member or to-do for the variance behind the number.
Show billable and non-billable time side by side. Utilization loses meaning when non-billable work disappears from the denominator. The report should show total tracked project time, billable time, non-billable time, and the billable share for the same date range, so managers can see both revenue-producing work and delivery overhead.
Use weekly reporting for delivery control and monthly reporting for financial review. Weekly views catch under-tracking, budget pressure, and staffing gaps while people still remember the work. Monthly views give owners and finance a cleaner period for billing, cost review, and client-level comparison.
Keep the Basecamp project, to-do, list or section, task ID, task status, member, client, and date range attached where available. Those fields make the report traceable. A manager can move from a utilization number to the exact work item, person, and project context without asking the team to reconstruct the week.
Inconsistent tracking rules distort utilization fastest. The ratio changes when some people track only client work, others include internal coordination, and a third group adds late summaries. Set the scope first: which projects count, which work is billable, which non-billable tasks stay included, and which approval step closes the period.
Everhour Timesheets collect weekly project hours and working hours by person, so managers can review Basecamp-related time before reports support payroll or billing review. Users submit time for approval, and admins can approve, reject, partially approve, and lock entries after review.
Everhour Reporting can download saved reports as CSV, Excel/XLSX, or PDF. That gives managers a structured file for spreadsheet work, client sharing, or archive needs when Basecamp project utilization needs to leave the reporting view.
Use Everhour Timesheets to approve, reject, partially approve, and lock weekly Basecamp project hours before utilization reports support billing and payroll review.
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