Everhour connects Basecamp projects to cost and billable-rate reporting for clearer utilization reviews.
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Use this page when you need a utilization view for work organized in Basecamp projects. The practical goal is to see how much time each person spent, which projects absorbed that time, and which to-dos explain the total. A useful report answers a direct management question: who was available, who was loaded with client work, and which Basecamp project pulled time away from other priorities.
Define the utilization measure before anyone reads the number. Use the same tracked-hour source, worker group, date range, and included columns every time you compare people or projects. Keep billing-focused reviews, capacity reviews, and cost reviews separate enough that each view answers one question. A repeatable management signal matters more than a percentage that changes meaning between weekly and monthly reviews.
A project breakdown shows which Basecamp projects consumed the week or month. A member breakdown shows who carried the work. A client breakdown helps when one account spans multiple Basecamp projects. A to-do or list breakdown explains why the time moved, especially when one client request, bug fix, or planning list pulled more hours than expected. Use the smallest breakdown that answers the question without burying the reader in line items.
Billable and non-billable time belong in the same utilization review. Separating them too early hides the real capacity picture. A person with the same total tracked time can carry different mixes of client work, internal coordination, and excluded tasks. The report should show both categories, then let billing, project management, and staffing decisions use the same underlying record.
A credible utilization report needs a person, project, to-do or list context, client, date range, tracked hours, billable status, and rate basis when money is part of the review. Basecamp to-dos provide the work structure through titles, notes, assignees, subtasks, due dates, recurring schedules, and completion status. Everhour's Basecamp report columns can carry project, to-do, list, task ID, and task status into the reporting view.
The main mistake is treating a utilization dashboard as a scoreboard without checking the entries behind it. Review outliers before sharing the number. High utilization can come from client delivery, rework, or time logged against the wrong project. Low utilization can reflect internal planning, onboarding, leave, or missing entries. The report should make those causes visible before anyone acts on the percentage.
A one-off spreadsheet works for a quick utilization summary when the team is small, the date range is short, and the stakeholder only needs a static view. Exported data also works well for finance, client contacts, or leadership teams who do not live in the report. Keep the spreadsheet narrow: date range, member, project, client, billable time, non-billable time, total time, cost, and notes for exceptions.
A managed workflow becomes necessary when utilization drives staffing, billing, budgets, or recurring reviews. Through the browser extension, Everhour embeds controls into Basecamp and keeps approved project time flowing into standing reports. It can apply cost and billable rates, preserve dated rate changes, and price work by project, member, or task, with exports available when the review needs to leave the system.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Start with the decision the report needs to support. A staffing review needs member and project totals. A billing review needs billable status and rate basis. A margin review needs cost, revenue, and profit columns. If one report tries to answer all three at once, split it into separate views before sharing it.
Use member by project for the first pass. That view shows who used time and where it went, which fits staffing and delivery review. Move into to-do, list, or client detail only when a total needs explanation. Starting at the most granular level often hides the trend inside too many rows.
Internal work should stay visible as non-billable time when it uses team capacity. Hiding it makes people look underused or overused for the wrong reason. A useful utilization report can separate billable and non-billable columns while keeping both categories inside the same person, project, and date-range totals.
Include rate detail whenever the report supports cost, margin, billing, or staffing decisions. The rate basis needs to match the work structure, such as project-level pricing, member-specific pricing, or task-specific pricing. Keep the effective date with each rate change so older time stays tied to the rate that applied when the work was logged.
The biggest distortion comes from inconsistent attachment of time to work. Entries need the right project, to-do or list context, person, date, and billable status. If time lands in vague buckets, the utilization percentage becomes harder to explain and harder to defend in weekly or monthly review.
Everhour separates internal cost rates from client-facing billable rates, with per-person defaults and per-project overrides. It also preserves dated rate history and can price billable work by project, member, or task, so Basecamp utilization reports can show labor cost, revenue, and profit without overwriting earlier rate periods.
Everhour Reporting can download saved reports as CSV, Excel/XLSX, or PDF. Managers can share utilization summaries with finance, clients, or leadership while keeping the working report tied to Basecamp project, to-do, member, billable, non-billable, cost, and date-range data for review.
Turn Basecamp project time into recurring utilization reviews with dated rates, billable status, cost visibility, and export-ready reports. Everhour keeps approved time connected to the numbers managers use.
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