Everhour turns tracked Basecamp to-do hours into reports for budgets, billing review, and stakeholder updates.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A Basecamp to-do time report is for explaining where time went at the task level. Use it when a client asks for detail behind an invoice, a project manager needs to review scope pressure, or an owner wants to see which to-dos consumed the most labor. The report should tie hours to Basecamp projects, lists, to-dos, members, and a defined date range.
The strongest version starts with the question. A project view answers, "Which client work took the most time?" A to-do view answers, "Which exact item created the cost?" A member view answers, "Who spent time on it?" A date-range view answers, "Did the work happen inside the period under review?" Combining all four gives you a report that supports billing, staffing, and project review without forcing a reader to interpret raw time entries.
Group the report by Basecamp project when the audience wants a client or initiative summary. Group it by to-do when the audience needs task-level evidence. Add the list or section name when multiple parts of a project use similar to-do titles. Include task status so completed and open work do not sit together without context.
Use member, date, and billable status as supporting fields. Member names show who performed the work. Dates show the timing of delivery. Billable and non-billable time in the same view prevents a common mistake: hiding internal work until project cost looks lower than it was. Cost and billable amount belong in manager-facing versions; client-facing exports should include only the money fields the client is meant to see.
A clean report depends on clear to-dos before anyone logs time. Each to-do needs a specific title, enough notes to identify the work, an assignee when ownership matters, and a due date or date range when timing matters. Subtasks help split delivery steps, but the report still needs the parent to-do to remain understandable on its own.
Avoid using one broad to-do for a whole phase unless the report only needs phase-level totals. "Homepage revisions" creates a vague time record. "Revise homepage pricing section" gives the reviewer a traceable unit of work. If two people work on the same to-do, keep both entries attached to that to-do and let the report break the total down by member.
A one-off export is enough when you need a quick status update, a narrow date range, or a simple backup for a meeting. It works best when the report has a small audience and no one needs the same breakdown every week. Export the filtered view, keep the date range visible, and avoid editing totals manually after export.
A managed workflow fits recurring budget checks, client billing, and team review. Everhour can track Basecamp project budgets by hourly rate, fixed fee, or non-billable status, mark specific tasks non-billable, use custom rates, and send budget emails at 50%, 80%, or custom thresholds. Approved time can feed standing reports, and reports can be exported when stakeholders need CSV, Excel/XLSX, or PDF files.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use project, list or section, to-do name, task ID, task status, member, date range, billable time, non-billable time, cost, and billable amount. Keep comments only when they explain the work without exposing internal notes. For stakeholder updates, include the fields that answer the review question and remove columns that create noise.
Group by to-do when you need task-level proof for a client, budget review, or scope discussion. Group by project when the audience needs a higher-level view across several to-dos. A practical setup uses project as the first grouping and to-do as the second, so the report stays readable while preserving task detail.
Show billable and non-billable time in separate columns when the report supports billing or margin review. Billable time explains what can be invoiced. Non-billable time explains internal effort, rework, planning, or client work that should remain visible without becoming a client charge. Mixing both into one total weakens the billing record.
The most damaging mistake is logging time against vague to-dos that describe a phase instead of a concrete work item. Broad labels make every later report harder to defend because the reviewer cannot tell which task consumed the hours. Use specific to-do titles and keep the date range aligned with the period being reviewed.
Use CSV or Excel/XLSX when the recipient needs to filter, reconcile, or combine the data with another spreadsheet. Use PDF when the recipient needs a stable summary for a client update, archive, or approval packet. Export only the filtered date range and grouping that match the reporting question.
Everhour Project Budgeting lets teams attach time or money budgets to Basecamp projects, then review tracked work against hourly rate, fixed fee, or non-billable settings. Budget emails can trigger at 50%, 80%, or custom thresholds, so a to-do report can show cost pressure before the project reaches its limit.
Everhour Reporting can export saved reports in CSV, Excel/XLSX, or PDF format. Teams can build reports with Basecamp project, to-do, list, task ID, task status, member, billable time, non-billable time, cost, and billable amount, then send the file to clients, finance, or managers who do not work in the tool.
Track approved Basecamp time against budgets, review cost by to-do, and export the report stakeholders need. Everhour connects project budgeting with repeatable reporting for cleaner billing review.
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