Everhour connects Basecamp project work to budget tracking, costs, alerts, and reports for clearer project control.
Try with my Basecamp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A Basecamp project budget helps you see what the project is consuming against the plan while work is still active. The to-dos, lists, assignees, and due dates keep the work organized in Basecamp. The budget needs tracked time, cost rates, billable rules, and a target amount or target hours so the project owner can compare planned work with actual progress.
Treat the budget as a live control, not a month-end summary. Set the target before major work starts, attach time to the correct Basecamp to-dos, and review remaining budget before assigning more work. A budget that updates only after invoices or payroll review arrives too late to prevent overruns.
Start with the budget shape. An internal project can use a non-billable budget to track labor cost against an approved cap. A fixed-fee client project can track work against the fee. A time-and-materials project needs the correct hourly rate, member rate, or custom task rate so logged time turns into the right cost or billable amount.
The cleanest setup separates estimates from actuals. A to-do can carry an estimate, then logged time shows whether the task is still under that estimate or already over. Project-level budget reporting should show planned, actual, and remaining work in one view, with project, to-do, list, task ID, and task status available for review.
Budget alerts need thresholds that match the way the project is managed. A 50% alert gives an early warning on short projects. An 80% alert works for many client budgets because there is still time to reduce scope, pause low-priority tasks, or confirm a change request. Custom thresholds fit tighter retainers or projects with a strict internal cap.
Avoid treating every logged hour as equal. Mark non-billable tasks correctly, use custom rates where task pricing differs, and keep expense handling consistent with the budget. A project can look healthy in hours while running over in cost when senior rates, reimbursable expenses, or billable exclusions are missing from the review.
A one-off budget check works when you need a quick read on a single project: target, logged hours, rates, cost, and remaining room. That is enough for a small fixed scope, a one-time internal push, or a client update where no recurring budget review is required.
A managed workflow fits recurring retainers, multi-person delivery, and projects that need approval before billing or payroll review. Everhour lets teams track time on Basecamp to-dos through the browser extension, apply budgets and threshold emails, include or separate expenses, and review reports before the numbers feed invoices or project profitability analysis.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the budget target, either hours or money, then connect tracked time to the Basecamp project and its to-dos. Add the rate structure that matches the work: non-billable, fixed fee, project hourly rate, member rate, or custom task rate. Review actual time, estimated time, remaining budget, and cost before approving more work.
Use the project as the budget container, then use to-do estimates and logged time to monitor smaller pieces of work. A to-do-level review helps you see which task is consuming the plan, but the budget target should roll up at the project level so scope, staffing, and client reporting stay coherent.
Include labor cost from tracked time and the rate rules used for that project. Add expenses when they belong in the fee budget, or keep them separate when the contract or internal policy treats expenses outside the labor cap. Mixed handling creates unclear profitability reports and weak client explanations.
Pick thresholds that leave enough time to act. A 50% alert suits short or risky projects because it surfaces spend early. An 80% alert gives a practical checkpoint before the final stretch. Custom thresholds work for retainers, strict caps, or contracts that require approval before additional work continues.
The most common mistake is logging time to broad or incorrect to-dos. Cost reports become hard to interpret when discovery, delivery, revisions, and admin work sit under the same line. Use clear to-do names, mark non-billable work deliberately, and keep rate exceptions tied to the work they price.
Everhour Expenses tracks project costs with receipts, unit-based categories, and budget inclusion controls, so reimbursable items can sit beside tracked labor without blurring the budget. Expense reports can be filtered by project, client, member, category, date range, and billable status for reimbursement and profitability review.
Everhour can send automatic budget emails when a Basecamp project reaches admin-configured thresholds, including examples such as 50%, 80%, or a custom percentage. Budget protection can also stop timers and prevent additional time logging after the budget is exceeded when that rule is enabled.
Track Basecamp work against budgets, costs, and expenses with Everhour. Keep alerts, receipts, rates, and profitability reports connected to the work that drives project spend.
14-day free trial · No credit card · Cancel anytime
