Everhour adds billing controls to Basecamp projects so tracked time can move from approved work to client invoices.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Basecamp invoicing starts with a simple goal: turn project work into money owed without losing the link between the task, the person, the date, and the client agreement. The useful record shows which Basecamp project the work belongs to, which to-do was handled, who did it, how much time was logged, and whether the time should be billed.
For client billing, the billable split matters as much as the total hours. Discovery, production, review, meetings, and revisions may follow different commercial rules. Keep non-billable time visible for profitability and scope review, but keep it out of the invoice amount unless the contract says the client pays for it.
Everhour attaches billing status to the project. A Basecamp project can be priced with an hourly project rate, hourly member rates, or a fixed fee. Within a billable project, a specific to-do can be marked non-billable, which keeps its time in reporting while excluding it from billable totals.
Rates need a clear source before the invoice is prepared. Use a project rate when the client pays one blended hourly price. Use member rates when seniority or role changes the amount charged. Use a custom task rate for time-and-materials work where a specific to-do has its own agreed price.
A client-facing invoice should make the charge easy to verify. Good line items connect the billable amount to project, task, person, date, time, rate, and billable status. Comments help when they describe the deliverable or decision, such as "pricing table revisions" or "QA pass on onboarding flow."
The common mistake is mixing invoice grouping with approval. Grouping by project, task, person, or date changes how the client reads the invoice. It does not prove the time was reviewed. Approve the hours first, then group the invoice lines in the format the client expects.
A one-off invoice tool works when you have a short project, a few time entries, and one rate. It breaks down when Basecamp projects run for weeks, different people bill at different rates, or non-billable to-dos need to stay in the project history without being charged.
A managed workflow keeps the handoff cleaner. Everhour can track time inside Basecamp through the browser extension, route timesheets through approval, lock reviewed periods, apply project or member rates, and carry billable time into invoices without rebuilding the same entries by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Treat each Basecamp to-do as the work reference, then attach time, person, rate, and billable status in the billing layer. After the hours are reviewed, include only approved billable work in the invoice. Keep non-billable time in reports so project margin and scope decisions still reflect the full workload.
Choose the grouping that matches the client's approval process. Project grouping is cleaner for small retainers. Task grouping explains deliverables. Person grouping supports role-based rates. Date grouping helps clients review activity by billing period. The grouping should make the invoice easier to approve, not hide the work behind one vague total.
Mark the specific to-do as non-billable when the project is billable but the work should not be charged. This keeps the hours visible for reporting while excluding them from billable totals. Avoid deleting or omitting those hours, because hidden non-billable work makes profitability and scope review less accurate.
Use the rate structure from the client agreement. A project rate prices all billable hours at one hourly amount. Member rates price work by person. Custom task rates fit time-and-materials work when a specific to-do has a separate agreed price. Keep cost rates separate from billable rates when reviewing profit.
The biggest mistake is invoicing time before billable status and rates are checked. A billable project can still contain non-billable to-dos, and a time-and-materials project can include task-level rate exceptions. Review those settings before generating the invoice so the client sees the amount that matches the agreement.
Everhour Team Management supports approval workflows and locked time periods, so managers can review submitted hours before billing uses them. Admins can also correct time entries for team members, which keeps the invoice record clean without repeated back-and-forth.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice. Invoice line items can be grouped by project, task, person, date, or another available breakdown so the output matches the client's review format.
Approve Basecamp time, lock reviewed periods, and send billable work into invoices with Everhour, keeping client billing tied to a reviewed system of record.
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