Everhour captures time from mobile and desktop workflows, so billable totals stay tied to tasks, rates, and reports.
Track billable vs. non-billable time and see your real utilization rate and revenue potential in seconds.
Working hours in the period
Admin, meetings, internal work
Industry average is 75–80%
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A mobile billable-hours calculation answers a practical question: how much client-chargeable time was captured away from the desk, and what is that time worth after applying the agreed billing rate. The output is normally a USD amount, because United States coins and currency, including Federal Reserve notes, are legal tender for debts, public charges, taxes, and dues.
The calculation also separates three figures that often get mixed together: worked time, billable time, and billed amount. Worked time is everything recorded. Billable time is the portion the client agreement allows you to charge. Billed amount is the final invoice value after rounding, write-downs, expenses, tax treatment, and collection timing are handled separately.
Mobile entries are useful only when they include enough context to survive review. A timer entry labeled "Client call" creates extra cleanup. A usable entry names the client, matter or project, task, date, duration, and billable status. If the entry will support an invoice, add a short description that explains the work without exposing unnecessary internal notes.
The common mistake is treating mobile capture as a replacement for billing judgment. A phone timer records elapsed time; it does not decide whether the work is billable, whether the client contract allows the charge, or whether a task should be written down. Review mobile entries before invoicing, especially when time was logged between meetings, during travel, or after the workday.
The basic formula is billable hours multiplied by the billing rate. If the client uses billing increments, round each time entry according to the engagement terms before multiplying. A 0.1-hour increment equals 6 minutes, while a 0.25-hour increment equals 15 minutes. Rounding after totaling all entries produces a different result than rounding each entry first.
For example, a mobile workday includes 31 approved onsite support hours at $145 per hour and 14 approved review hours at $110 per hour. The onsite line equals $4,495, and the review line equals $1,540. The billable-hours subtotal is $6,035 before taxes, write-downs, expenses, discounts, payment timing, or collection status.
A one-off calculation is enough when you need a quick estimate, a single invoice line, or a spot check against a client budget. It is not enough when several people enter time, rates vary by person or task, approvals are required, or mobile entries need to flow into reports and invoices without manual rebuilding.
That is where a managed workflow matters. Everhour can keep billable and non-billable time visible in reporting, with columns for billable time, non-billable time, billable amount, and cost. Use a calculator for the isolated total; use a reporting workflow when the same mobile entries need review, margin analysis, exports, and billing handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A mobile billable entry should include the date, client, project or matter, task, duration, billable status, rate source, and a concise work description. If the entry affects an invoice, record enough detail to explain the charge later. Missing context forces reconstruction, and reconstructed time is weaker than a timer entry reviewed while the work is still fresh.
Rounding increments change the total when each short entry is rounded before billing. With 0.1-hour billing, entries round to 6-minute units. With 0.25-hour billing, entries round to 15-minute units. Apply the increment required by the client agreement or billing policy, then multiply the rounded billable hours by the correct rate.
No. Mobile captured time is recorded work time, not automatically billable time. Mark an entry billable only when the client agreement, project rules, or internal billing policy allows it. Administrative notes, internal coordination, rejected work, or courtesy follow-up can stay non-billable while remaining useful for utilization and workload reporting.
No. The United States has no federal VAT or GST for billed professional time. Sales tax treatment is state and local, not a single national rate. If a service is taxable in a specific jurisdiction, add the applicable jurisdiction-specific tax input separately from the billable-hours subtotal.
A mobile estimate is not enough when the invoice requires approval history, rate exceptions, write-down review, taxable-service treatment, or a separate expense breakdown. It is also not enough when multiple people worked on the same project. In those cases, reconcile the captured entries against approved time, client terms, and invoice rules before sending the bill.
Everhour Reporting turns logged time into customizable reports with 45+ columns, including billable time, non-billable time, billable amount, cost, project, client, member, and task. Teams can filter, group, export, or schedule reports so mobile entries are reviewed before they become client-facing invoice totals.
Everhour lets admins set project billing status and mark specific tasks non-billable inside billable projects. That keeps mobile entries available for workload and cost reporting while excluding non-billable work from billable totals when invoices or billing reports are prepared.
Track approved mobile entries, review billable status, and group totals by client, project, member, or task. Everhour Reporting gives teams cleaner billing review before invoicing.
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