Russian service invoices depend on contract terms and VAT status. Everhour keeps project time tied to billing records.
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A Russian billable-hours total answers one practical question: how much should the client be charged for approved service time under the contract. The core inputs are billable hours, the agreed hourly rate, any contract-set rounding increment, and the VAT treatment that applies to the supplier. Russia does not set one national 6-minute, 15-minute, or hourly billing increment for professional services; the paid-services contract controls the payment procedure.
The result should separate the service price from tax when VAT applies. Russian Tax Code Article 168 requires VAT taxpayers to charge VAT in addition to the price or tariff for goods, work, and services by applying the tax rate to that price or tariff. From January 1, 2026, the standard VAT rate for goods, work, and services is 22%, subject to simplified-tax-system exemptions or reduced VAT rates for eligible taxpayers.
Start with each approved time category: billable hours × contractual hourly rate. Add the categories to get the pre-tax service amount. If the supplier must charge standard VAT in 2026, multiply the pre-tax service amount by 22%, then add that VAT to the invoice total. Settlement documents, primary accounting documents, and VAT invoices must show the relevant VAT amount on a separate line.
For example, a Moscow advisory project includes 28 approved legal-analysis hours at ₽9,500 per hour and 17 approved coordination hours at ₽6,200 per hour. The pre-tax service amount is ₽371,400. Standard 22% VAT is ₽81,708, so the VAT-inclusive total is ₽453,108. If the same project required 50 total work hours including non-billable administration, the effective yield before VAT is ₽7,428 per total hour.
The common mistake is treating a billable-hours total as a universal legal formula. In Russia, Civil Code Article 781 requires the customer to pay for paid services within the period and procedure stated in the contract. That makes the written agreement central: it should define the rate, billing increment, reimbursable expenses, approval process, payment deadline, and whether time is rounded before or after review.
VAT status changes the client-facing total. Simplified-tax-system taxpayers have FTS-listed VAT exemption thresholds of 20 million rubles for 2026, 15 million rubles for 2027, and 10 million rubles from 2028 onward. Simplified-tax-system taxpayers that must account for VAT may choose general rates with deductions or reduced 5% and 7% rates under stated 2026 thresholds. Do not add 22% automatically unless the supplier's status requires it.
A one-off calculator is enough when you have a signed contract, a short list of approved hours, a known rate, and a confirmed VAT position. It is also enough for checking whether a draft invoice matches the project ledger before it goes to accounting. For a single matter, the risk usually sits in missing hours, using the wrong rate, or applying VAT before confirming the supplier's tax treatment.
A managed workflow becomes necessary when several people record time across projects, rates vary by task or person, or invoices need approval before accounting. Everhour can embed tracking controls inside tools such as Asana, ClickUp, Jira, Trello, GitHub, and Monday, then sync project and task metadata into one time layer. That keeps billable flags, timesheets, budgets, and invoice handoff connected instead of rebuilt from separate spreadsheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Multiply each approved billable-hours category by its contractual hourly rate, then add the category totals. If VAT applies, calculate VAT by applying the relevant VAT rate to the pre-tax service price and add it as a separate line. For standard VAT taxpayers from January 1, 2026, the main rate for goods, work, and services is 22%.
No national 6-minute, 15-minute, or hourly billing increment is listed for Russian professional services in the paid-services rules provided here. The billing increment is contract-set, so the services contract should state whether time is billed by exact time, rounded tenths, quarter hours, full hours, milestones, or another agreed procedure.
VAT is added when the supplier is a VAT taxpayer and the service is within the taxable scope. Tax Code Article 168 requires VAT to be charged in addition to the price or tariff for goods, work, and services. From January 1, 2026, the standard VAT rate is 22%, while simplified-tax-system exemptions or reduced rates can apply to eligible taxpayers.
Civil Code Article 317 states that pecuniary obligations are expressed in rubles. A contract can use a foreign-currency equivalent when allowed, but payment is generally made in rubles at the applicable exchange rate unless law or the agreement provides otherwise. For a calculator check, keep the invoice total in rubles unless the contract gives a valid alternative.
Civil Code Article 781 points first to the period and payment procedure stated in the paid-services contract. If an obligation has no due date or is payable on demand, Civil Code Article 314 requires performance within seven days after the creditor's demand, unless another term follows from law, the obligation, business custom, or its substance.
Everhour embeds time tracking controls inside supported project tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others. Project and task metadata sync into Everhour, so billable time can stay attached to the same work structure used by the team before reporting or invoicing.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, and can export invoices to QuickBooks Online, Xero, or FreshBooks. Exported invoice status, number, issue date, and amount sync back into Everhour.
Track approved project hours where work happens, then carry structured billable time into reporting and invoicing. Everhour connects project-tool tracking with the billing records teams need for repeatable client invoicing.
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