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A time card calculation answers a narrow payroll question: how many paid working hours belong in the period, and which of those hours need a premium. In Russia, normal working time may not exceed 40 hours per week, and employers must keep records of the time actually worked by each employee. A simple total is useful only after unpaid rest and meal breaks are removed.
The time card also needs labels, not only totals. Night work runs from 22:00 to 06:00 and must be paid at an increased rate, with a minimum increase of 20% of the hourly tariff rate or hourly salary equivalent. Overtime uses a separate premium: at least 1.5x for the first 2 hours and at least 2x for later overtime hours.
Russian rules generally give employees a rest and meal break of at least 30 minutes and no more than 2 hours during a working day or shift. The standard rest and meal break is unpaid and excluded from working time. A shift of 4 hours or less does not require that rest and meal break, so the time card should not force a deduction for every short entry.
A different rule applies when working conditions make a separate break impossible. In that case, the employer must give the employee an opportunity to rest and eat during working time, and that time is included in working time and paid. A correct time card separates unpaid meal breaks from paid on-duty rest time, because the same 30-minute entry can change the payroll total.
Start with paid working hours after unpaid breaks. For a weekly payroll check, compare the total with the 40-hour limit. Pay the first 40 hours at the regular hourly rate, the first 2 overtime hours at 1.5x, and later overtime hours at 2x, unless the employee requests additional rest instead of overtime pay.
For example, an employee earns ₽900 per hour and records paid daily totals of 8, 9, 8, 10, and 9 hours. The week totals 44 paid hours. Regular pay is 40 × ₽900 = ₽36,000. The first 2 overtime hours pay 2 × ₽900 × 1.5 = ₽2,700. The next 2 overtime hours pay 2 × ₽900 × 2 = ₽3,600. Total pay is ₽42,300.
A one-off calculation is enough when you need to check one employee, one week, and one clean set of start, end, and break entries. It also works for a quick audit of 24-hour entries such as 09:00 to 18:00 with a 1-hour unpaid meal break. Russia commonly uses 24-hour time and short dates such as 06.06.2026, so copying AM or PM formats into a local record creates avoidable review work.
A managed workflow becomes necessary when time cards feed payroll, client billing, or project budgets every week. Russia also has between-shift rest guidance, weekly uninterrupted rest of at least 42 consecutive hours, pre-holiday shift reductions, night work, and overtime caps of 4 hours over two consecutive days and 120 hours per year. Everhour can embed tracking controls inside supported project tools and sync project and task metadata into one reporting layer for review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Paid working time includes the hours actually worked after excluding the standard unpaid rest and meal break. If working conditions make a separate meal break impossible, the employer must provide time to rest and eat during working time, and that time is paid working time. Keep that exception separate from ordinary unpaid meal breaks.
A shift of 4 hours or less does not require a rest and meal break under the listed Russian rule. Do not subtract a meal break from a 4-hour shift unless the employer's internal rules, agreement, or actual time record shows an unpaid break. Automatic deductions create underpayment risk when the employee worked the full short shift.
The 40-hour weekly limit controls normal working time, but the time card still records the time actually worked. Hours above the applicable norm need review for overtime treatment, caps, and documentation. Overtime is paid at no less than 1.5x for the first 2 hours and no less than 2x for subsequent hours.
Night work runs from 22:00 to 06:00 in Russia. Each night hour must be paid at an increased rate, with the minimum increase set at 20% of the hourly tariff rate or hourly salary equivalent. A total of 8 paid hours is incomplete when some of those hours fall inside the night window.
Review entries with overtime above 2 hours in a day, work spanning 22:00 to 06:00, a shift immediately before a non-working public holiday, or a missing meal-break classification. Russian rules also set weekly uninterrupted rest at at least 42 consecutive hours, so repeated long schedules need schedule-level review beyond the pay calculation.
Everhour embeds tracking controls inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others. Project and task metadata sync into Everhour, so tracked time can stay tied to the same work structure while managers review timesheets, budgets, and reports.
Everhour Timesheets let users submit weekly project hours or working hours for approval. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members, which protects the reviewed record before payroll or billing use.
Track hours where work happens, then send synced time into Everhour reports for review, budgets, and billing. Everhour connects project-tool tracking with a cleaner long-term time card workflow.
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