Everhour prices billable Basecamp work with project status, task exceptions, and rates for cleaner client billing.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when Basecamp to-dos represent work that a client pays for and you need a defensible path from completed tasks to money owed. The practical job is to capture time against the right project and to-do, keep billable and non-billable work separated, apply the correct rate, and prepare approved hours for invoicing without rebuilding the month from notes.
The strongest billing record names the Basecamp project, to-do, list, person, date, tracked time, and work note when a note clarifies the entry. Time connected to vague internal activity creates invoice questions later. Time connected to a specific client task gives the invoice reviewer a clear trail from the work requested to the amount charged.
Billable status starts with the project billing setup. A Basecamp project can be priced as hourly, fixed fee, or non-billable in Everhour, and hourly work can use project rates, member rates, or custom task rates. That structure keeps the billing model consistent across the work, instead of forcing every entry to carry its own separate billing decision.
Non-billable work still matters. Internal reviews, rework you choose not to charge, sales support, or account administration can stay visible without increasing the client amount. Within a billable project, specific to-dos can be marked non-billable, and a member rate can be set to 0 for projects billed by member rate when one person's time should never become client-facing revenue.
A client invoice should contain approved billable time, the rate basis, the billing period, and a line-item structure the client recognizes. A clean line can group time by project, task, person, or date, depending on the agreement. For example, a consulting client often reviews task-level detail, while a retainer client often wants project totals and a short description of completed work.
The common billing error is mixing uninvoiced time, already invoiced time, and non-billable time in the same export. Marking invoice status matters because the same approved hour should not appear in a later invoice. Keep the source report focused on billable time, billable amount, invoiced status, and the Basecamp task context needed to answer client questions.
A one-off tally works for a short job with a few Basecamp to-dos, one rate, and no approval step. It breaks down when the project uses multiple people, task-level rate exceptions, fixed-fee work, non-billable client support, or a recurring billing cycle. At that point, the billing record needs rules, review, and a repeatable handoff.
Everhour adds that managed layer on top of Basecamp projects through its browser extension. Teams can track time inside Basecamp, review billable and non-billable totals in admin reports, approve time before billing, and turn uninvoiced billable time and expenses into invoices without re-keying the work record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the Basecamp project and to-dos that match the client scope, then use tracked time as the source for invoice detail. Group the final invoice by the structure the client expects, such as project, task, person, or date. Keep internal notes out of client-facing wording unless they explain the billed work clearly.
Keep non-billable client work in the record and exclude it from the billed amount. This preserves the full delivery picture while preventing internal meetings, courtesy fixes, or uncharged support from appearing as revenue. A report that shows billable time, non-billable time, and billable amount gives both finance and delivery leads the needed split.
The useful details are the project name, to-do name, list or section, task status, person, date, time, and a plain work note when needed. Those fields connect the invoice amount to the client's requested work. Missing task context forces the reviewer to trust a bare hour total, which creates avoidable billing disputes.
Yes. Fixed-fee projects still need time records because tracked hours show margin, delivery load, and whether the fee covers the work. The invoice amount may follow the fixed fee, but the underlying time report still shows effort by person, task, and date for profitability review and future estimates.
Rate changes create confusion when old work is recalculated at the new price or when the invoice does not show the correct effective period. Dated rate history solves that accounting problem by applying the new rate from the chosen date while preserving older calculations for completed work.
Everhour lets admins set billing status at the project level, mark specific to-dos non-billable inside billable projects, use custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost for Basecamp work.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice. Invoice data can be grouped by project, task, person, date, or other available breakdowns, then exported to QuickBooks Online, Xero, or FreshBooks.
Track approved Basecamp hours, separate billable from non-billable work, and price client work with the right project, member, or task rate. Everhour keeps billing records connected from time entry to invoice.
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