Everhour captures billable Basecamp project time so approved hours can move into client invoices without manual rebuilding.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You manage client work in Basecamp and need that work priced for billing. The useful output is a defensible record of who worked, on which project and to-do, for how long, with enough detail to separate billable delivery from internal coordination. Basecamp projects, lists, and to-dos provide the work structure; the billing layer adds rates, billable status, and invoice-ready totals.
Client billing needs more than a total hour count. A reviewer needs the Basecamp project name, to-do name, list or section, task status, person, date, time entry notes, billable amount, and non-billable time kept visible for margin review. The clean handoff happens when approved hours are already attached to the right project and rate, instead of being reconstructed from comments, calendar notes, or exported spreadsheets.
Billable setup starts at the project level. A Basecamp project can be treated as hourly rate, fixed fee, or non-billable in Everhour. Time-and-materials work can use project rates, member rates, or custom task rates, depending on the contract. A consulting project may bill partners, analysts, and contractors at different member rates, while a specialized to-do can use a task-level override.
Non-billable work still belongs in the record. A billable Basecamp project can include a to-do marked non-billable, so internal review, project management, or rework stays out of the invoice while remaining visible in reports. That split protects the client invoice and the project margin review at the same time. Removing non-billable time from the record hides delivery cost and makes future estimates less useful.
A client-facing time record should show the work source, not just the billing total. Basecamp project names, to-do names, list names, task IDs, and task status give the invoice backup a recognizable trail. Time notes should describe the completed work in business terms, with enough specificity for review. Vague notes such as "updates" or "meeting" create avoidable questions when the invoice reaches the client.
The main mistake is treating every tracked hour as billable by default. Internal admin, proposal work, warranty fixes, and non-contract work need clear non-billable treatment before invoice review. Rates also need the right scope. A project-level rate fits uniform pricing, member rates fit role-based billing, and task-level overrides fit contract lines that price specific work differently from the rest of the project.
A one-off tally works for a small invoice when one person handled the work, the rate never changed, and the client accepts a simple breakdown. It breaks down when multiple people log time, some to-dos are non-billable, task rates vary, or the client expects invoice backup by project, task, person, or date. Spreadsheet cleanup also increases the chance of billing the same time twice.
Everhour turns Basecamp project time into a managed billing workflow by capturing timer and manual entries against tasks and projects, routing time through timesheet approval, and using locked periods to protect reviewed entries. Approved billable time and expenses can be selected as uninvoiced items, previewed, grouped into invoice lines, and marked invoiced after generation so the same hours do not return to the next billing cycle.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set the billing treatment at the project level first, then handle exceptions inside the project. A Basecamp project can be hourly, fixed fee, or non-billable in Everhour. Specific to-dos inside a billable project can be marked non-billable, and time-and-materials work can use project, member, or custom task rates.
Yes. Non-billable to-dos should stay in reports because they explain delivery cost and margin. Excluding them from the invoice does not mean deleting them from the billing review. A useful report separates billable time, non-billable time, billable amount, and cost by project, task, or person.
Useful invoice backup identifies the Basecamp project, to-do, list or section, task ID, task status, person, date, time spent, and notes. That detail lets a client connect billed time to recognizable work. A bare total by person is faster to produce, but it gives the client less context during review.
Rates should follow the client agreement. Use a project rate when all work bills at one price, member rates when people bill differently, and task-level rates when a specific to-do carries a separate price. Cost rates and billable rates should remain separate so internal profitability does not distort the client invoice.
Duplicate invoicing happens when a team reuses the same approved hours in a later invoice. A clean process marks time as invoiced after it is billed. That status matters when monthly billing includes open work from several Basecamp projects and reviewers need to see uninvoiced time only.
Everhour Time Tracking captures timer and manual entries against Basecamp tasks and projects through embedded browser-extension controls, then feeds those hours into timesheets, reports, budgets, and invoices. Admins can use approvals, locked periods, reminders, and timer rules before billing uses the time.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate invoices from billable project or member rates while excluding non-billable work. Invoice lines can be grouped by project, task, person, date, or other available breakdowns.
Track Basecamp project time, approve the entries, and keep billable records ready for invoice review. Everhour connects tracked work to rates, reports, and invoicing without rebuilding timesheets by hand.
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