Everhour adds embedded tracking and billing controls to Basecamp projects, so approved work can move cleanly toward invoicing.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable-hours workflow starts with the work already organized in Basecamp: projects, to-do lists, to-dos, assignees, due dates, and completion status. The billing record needs a tighter view than a task list alone. Each time entry should connect the person, date, Basecamp project, to-do, list, hours worked, and a short note when the entry needs client context.
Client billing also needs a visible split between work that earns revenue and work that supports the account. Discovery, production, review, and implementation may be billable under the agreement. Internal status meetings, admin cleanup, or rework outside scope may stay non-billable. Keep both categories visible, because non-billable time explains margin, staffing pressure, and why a project consumed more effort than the invoice shows.
Rate setup decides whether billable hours turn into the right dollar amount. A Basecamp project connected to Everhour can be configured as billable, fixed fee, or non-billable. Time-and-materials work can use an hourly project rate or hourly member rates, and custom task rates cover cases where a specific type of work bills differently from the rest of the project.
Task-level controls matter when one Basecamp project contains mixed work. A billable project can still include to-dos marked non-billable, so their hours remain in reports without increasing the client charge. For member-rate projects, a specific employee's project rate can be set to 0 when that person's work should not be billed. Set these rules before review, because late cleanup turns billing into guesswork.
A defensible client-facing record shows more than a total. It shows who did the work, which Basecamp to-do it supported, the list or section it belonged to, the task status, the date, the hours, and any comment that explains the charge. Everhour's Basecamp reports can include project, to-do, list, task ID, and task status, which gives the billing review a task-based audit trail.
The common mistake is hiding non-billable work before invoice review. A clean invoice may exclude that time, but the project owner still needs to see it. Compare billable time, non-billable time, billable amount, and cost by member or task before sending anything to accounting. This catches entries on the wrong to-do, work logged after a scope change, and tasks that need a custom rate.
A one-off tally works when a small project has a few entries, one rate, and no approval step. It stops working when multiple people log time, some Basecamp to-dos are non-billable, task rates differ, or the client expects a line-item breakdown. At that point, the billing record needs locked periods, approval checks, reporting, and protection against invoicing the same hours twice.
Everhour turns the manual handoff into a managed workflow: time is tracked from Basecamp through the browser extension, submitted for approval, priced with project, member, or task rates, and used to generate invoices from uninvoiced time and expenses. Approved hours can be grouped into invoice lines by project, task, person, date, or another available breakdown before export to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set billing status at the project level first, then handle exceptions at the task level. A project can be billable, fixed fee, or non-billable in Everhour. Within a billable project, mark specific Basecamp to-dos as non-billable when their time should stay in reports without increasing the client invoice.
Use a project rate when the client pays one hourly price for the whole project. Use member rates when different people bill at different prices. Use a custom task rate when a specific type of work on a time-and-materials project has its own billing price.
Include the client or project, Basecamp to-do, list or section, person, date, hours, billing status, rate, billable amount, and any useful note. The report should separate billable and non-billable time so the invoice total stays clear while the project owner still sees all labor behind the account.
Reusing already invoiced time creates duplicate charges. After time is included in an Everhour invoice, it is marked invoiced so it does not appear again as uninvoiced work. Review the invoice status before creating the next bill, especially when projects run across several billing periods.
Keep non-billable hours in reports because they explain project profitability and account health. Excluding them from the invoice is different from deleting them from review. Non-billable time shows internal support, revisions outside billing scope, and work that reduces margin even when the client charge stays unchanged.
Everhour Overtimes supports daily and weekly overtime limits, regular, 1.5x overtime, and 2x double-overtime tiers. Admins can review overtime in Team Hours and use payroll calculations based on employee hourly cost and tracked time before billing or payroll review.
Everhour Billing & Invoicing creates invoices from uninvoiced billable time and expenses, then marks included time as invoiced. That status keeps the same approved hours out of future invoice drafts while invoice number, issue date, amount, and status remain visible in Everhour.
Track Basecamp work with overtime visibility, approvals, billable rates, and invoice status in Everhour, so client billing uses reviewed hours instead of a manual spreadsheet.
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