Everhour turns tracked Basecamp to-do time into reportable billable amounts for consultant invoices.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Consultants using Basecamp need a clean path from project work to money owed. Basecamp holds the project context, including to-do lists, to-dos, assignees, due dates, notes, subtasks, and completion status. The invoice workflow starts by deciding which client project the work belongs to, who performed it, and whether the time belongs in the client charge.
A defensible invoice backup shows the Basecamp project, to-do, list, task status, person, date, hours, billing status, and client-facing notes. Internal coordination, rework outside the agreement, or admin time should stay visible in reporting even when it is excluded from the client total. That split protects both the invoice amount and the project margin review.
Everhour billing status starts at the project level. Admins can set a Basecamp project as hourly project rate, hourly member rate, fixed fee, or non-billable. For consulting invoices, the choice should match the client agreement: one blended project rate for standardized work, member rates for mixed seniority, and fixed fee when the invoice amount is contract-defined.
Specific Basecamp to-dos inside a billable project can be marked non-billable, and time-and-materials projects can use custom task rates. That matters when a partner review, workshop, or specialized deliverable carries a different price than routine delivery. Cost rates stay separate from billable rates, so reports can compare internal labor cost with client revenue.
Consulting invoices often get questioned after delivery, so the backup must answer the client's practical questions without exposing unnecessary internal detail. Use client-facing notes that name the work performed, not vague status text. A line such as "Reviewed onboarding workflow and documented approval steps" gives the reviewer a clearer basis than "meeting" or "project work."
The most useful billing report groups time in the same structure the client expects to review. Project grouping works for a single engagement, task grouping works for milestone-based billing, person grouping works for role-based rates, and date grouping supports weekly or monthly retainers. Everhour Basecamp reports can include project, to-do, list, task ID, and task status for that review.
A one-off invoice tool is enough when a consultant has a small number of reviewed entries, one rate, and no recurring approval process. Manual entry breaks down when several people track work, rates differ by project or person, non-billable to-dos must remain visible, or the client expects backup by task, person, date, or project.
Everhour creates the managed workflow by connecting Basecamp to-dos with billable reporting, approved timesheets, invoices, and exports. Tracked billable time and expenses can become invoice lines, non-billable work is excluded from billable totals, and invoiced time is marked so the same hours do not appear again in a future invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set the Basecamp project's billing method in Everhour first, then mark individual to-dos non-billable when they should stay out of the client total. That structure keeps internal planning, admin cleanup, and excluded work visible in reports while preventing those hours from increasing the invoice amount.
Use a project rate when the client pays one blended hourly price, and use member rates when different consultants bill at different prices. For time-and-materials work, custom task rates handle special to-dos that carry a different price from the project or member default.
Include the client project, Basecamp to-do, list or section, person, date, hours, notes, billing status, and amount. The backup should match the invoice grouping, such as project, task, person, or date, so the client can verify the charge without rebuilding the full timesheet.
Retainers need a repeatable period, a clear allowance, and a consistent rule for billable versus non-billable work. Everhour project budgets can use recurring schedules, including monthly resets, and client-level budgets can cover multiple projects when the consulting agreement spans more than one Basecamp project.
The common mistake is editing invoice lines separately from the reviewed time record. That creates differences between the report, the invoice, and the project margin view. Review the time first, apply rates and non-billable exclusions, then create the invoice from the approved billable total.
Everhour Reporting lets admins build Basecamp billing reports with columns, grouping, filters, date ranges, and exports. Reports can include billable time, non-billable time, billable amount, cost, project, member, comments, invoice status, and Basecamp-specific project, to-do, list, task ID, and task status fields.
Everhour marks time as invoiced after it is included in an invoice. That protection keeps already billed hours out of future uninvoiced time selections while invoice status, number, issue date, and amount remain visible in Everhour after export to QuickBooks Online, Xero, or FreshBooks.
Connect Basecamp to-dos to Everhour Reporting, review billable hours by project, task, person, or date, then turn approved consulting work into cleaner client billing.
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