Consulting budgets shift with every logged hour. Everhour keeps Basecamp project time connected to budget review.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Use a consulting project budget to see whether the work agreed for a client still fits the plan. The Basecamp project holds the operating structure: lists, to-dos, assignees, and due dates. The budget layer needs the commercial structure too: a time target or money target, billing method, rates, estimates, and rules for which work counts toward the total.
For consulting teams, the budget check usually answers three questions: how much scoped work remains, how much cost logged time has created, and whether the next milestone can still fit inside the target. A clean setup gives each reviewer the same answer before invoices, client updates, or staffing changes rely on stale totals.
Start with the budget shape. A money budget fits fixed-fee consulting, retained work, or any engagement where the client cares about total spend. An hour budget fits capacity control, internal delivery targets, or projects where the team manages scope by effort. Everhour supports project budgets in hours or money, with one-time or recurring schedules for ongoing work.
Next, connect rates to the work. A consulting budget becomes useful when logged time turns into cost or revenue through the chosen billing method: non-billable, fixed fee, hourly project rate, member rate, or custom task rate. Mark non-billable tasks before review, because work excluded from the client-facing budget can distort the remaining budget when every entry is treated the same.
Consulting overruns rarely arrive as one obvious event. They build through estimates missed on to-dos, senior people spending more time than planned, and small pieces of work that stay billable by default. Tie each Basecamp to-do to an estimate where the effort is known, then compare estimates, logged time, remaining time, and over-estimate hours during delivery.
Set alert thresholds at points that leave action available. Everhour documents 50%, 80%, and custom thresholds for Basecamp project budget emails, while broader project budgeting supports admin-defined percentages. A consulting lead can use an earlier alert for fixed-fee work and a later alert for time-and-materials work, then adjust scope, staffing, or approval rules before the month-end review.
A one-time budget check works when the project has one reviewer, a short date range, and no recurring budget period. It gives a snapshot: planned target, logged time, cost, remaining budget, and the to-dos creating variance. That is enough for a quick client update or an internal review before a scope call.
A managed workflow fits consulting work that repeats across months, uses multiple rates, or needs reviewed time feeding budget numbers. Everhour places timers and time entries inside Basecamp in the browser through its extension, syncs Basecamp projects, lists, and to-dos into reports, and supports recurring budgets, email alerts, budget protection, expenses in fee budgets, and client-level budgets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use the Basecamp project as the delivery map: lists group the work, to-dos identify the units, assignees show ownership, and due dates show timing. The budget view should add estimates, logged time, rates, billable status, actual cost, remaining budget, and variance by project, list, or to-do.
Track hours when the main constraint is delivery capacity or effort. Track money when the client agreement caps spend, fee, or retainer usage. Consulting teams often need both: hours explain why the work moved, and money shows whether the current rate mix still fits the commercial target.
Costs should stay outside the budget total only when the project rule says they are excluded. Non-billable tasks, internal work, or expenses tracked separately need explicit treatment before review. Mixing excluded work into the same total as billable delivery hides the true remaining budget.
Set the first alert before the team loses practical options. A fixed-fee consulting project needs an earlier warning because extra time reduces margin immediately. A time-and-materials project still needs alerts, since unapproved growth can create client friction even when the work remains billable.
Month-end surprises usually come from late manual entries, missing task estimates, rates applied after review, or non-billable work treated as billable. The review should compare logged time, estimate variance, cost, remaining budget, and task status before the reporting period closes.
Everhour Project Budgeting lets admins set time or money budgets for Basecamp projects, use one-time or recurring periods, include or exclude expenses from fee budgets, and send email alerts at admin-defined thresholds. Budget protection can stop timers and prevent extra logging after the budget is exceeded.
Everhour Reporting can group and filter budget data by Basecamp project, to-do, list, task ID, and task status, then add columns such as billable time, labor costs, profit, invoice status, and budget metrics. Saved reports can be exported as CSV, Excel/XLSX, or PDF for review.
Set recurring time or money budgets, add admin-defined email alerts, and review Basecamp project budget use before costs outpace the plan. Everhour Project Budgeting keeps consulting budget status visible.
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