Accounting firms need client-ready time records tied to work in Basecamp. Everhour keeps those hours structured for review.
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For a firm that keeps client work in Basecamp, the practical job is to capture hours against the to-do that produced the work. Client requests, bookkeeping cleanup, tax preparation steps, and internal review items need separate time records when they belong to separate deliverables or reviewers.
A usable record starts where the task sits. A preparer can start a timer on a client to-do while working, or add a manual entry after finishing. The entry should keep the to-do, project, date, duration, and note together, so a reviewer can connect recorded hours to the assigned work without reconstructing the day later.
A good accounting time entry names the Basecamp to-do, keeps it inside the right client project, uses the correct work date, and includes a short note when the task title alone does not explain the work. "Reconcile March bank feed" needs less explanation than "Follow up on cleanup items," which should name the account, period, or request.
Billable status should follow the billing setup, not a rushed note typed into the entry. Projects can carry hourly rate, fixed fee, or non-billable treatment, and specific tasks can be marked non-billable or priced with custom rates. That structure keeps client work, internal administration, and write-off analysis separate in reports.
A timer fits focused production work, such as preparing a return workpaper or clearing a reconciliation list. Manual entry fits same-day corrections, meetings, review comments, and short advisory tasks where the person knows the exact duration after the work ends.
The main mistake is logging time at the project level with a note that names the task loosely. That makes per-to-do totals weak, especially when multiple staff members touch one client deliverable. Keep each entry attached to the Basecamp to-do whenever the work has a specific owner, due date, or review path.
A one-off time record is enough when a solo accountant needs a quick total for one client to-do, or when a partner wants a short export for a narrow review. The record still needs the project, to-do, date, duration, and note, because those fields carry the context after memory fades.
A managed workflow becomes necessary once many people log time across client projects. Everhour Resource Planning adds visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual comparison. Approvals, locked periods, reporting, and billing review then sit on top of the entries instead of relying on scattered notes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Split interrupted work when the break changes the task or client context. A paused reconciliation can stay on the same to-do if the person returns to the same work. A client call, partner review, or internal admin task needs its own entry so the final record shows where the time actually went.
Notes matter when the to-do title does not identify the client issue, period, account, or deliverable. "Review cleanup questions" needs a note naming the account or period reviewed. "Prepare February sales tax workpaper" usually carries enough context if the client project and to-do are correct.
Timers work best for focused work done in one sitting, such as reconciliations, workpaper preparation, or client-request research. Manual entries fit same-day corrections, meetings, review comments, and interrupted work. The entry method matters less than keeping the recorded time tied to the right task and date.
Billing treatment should come from project and task setup. A project can be hourly, fixed fee, or non-billable, and specific tasks can be marked non-billable or assigned custom task rates. That setup keeps non-billable administration out of client billable totals while preserving the hours for analysis.
Daily review creates cleaner records than waiting until invoice preparation. Team members can correct the task, date, duration, or note while the work is still fresh. Partners then review entries by client project and deliverable instead of translating a week of vague notes into billable work.
Everhour Resource Planning shows client work on visual timelines with member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual time. Managers can compare planned assignments with tracked time before workloads turn into deadline pressure.
Everhour can track time inside Basecamp through the browser extension, then use approvals and locked periods before billing or payroll review. Project billing status, task-level non-billable controls, custom task rates, and reports for billable time, non-billable time, billable amount, and cost keep review focused.
Track Basecamp to-do hours, compare planned work with actual time, and review capacity before billing. Everhour turns accounting firm time records into workload visibility.
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