Everhour connects time tracking to budgets and billing, so teams can protect revenue without inflating client time.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn more client work into approved, invoice-ready time. The practical target is not longer workdays. The target is fewer missed entries, fewer vague descriptions, fewer write-offs, and fewer hours buried under internal categories. A consultant who spends 6 hours solving a client issue and records only 4.5 hours has lost billable time before the invoice is drafted.
Start with the billing rules already promised to the client. A fixed-fee project, a time-and-materials project, and a retainer all treat hours differently. Use separate categories for client deliverables, client meetings, admin work, internal review, sales, and rework. When a task is billable, the entry should show the client, project, task, date, time spent, and a short note that explains the work performed.
Billable time disappears when people reconstruct the week from memory. End-of-day or end-of-week entry turns specific work into rounded guesses, and those guesses usually favor underbilling because employees avoid charging time they cannot describe clearly. A timer or same-day manual entry preserves the connection between the work and the client outcome.
A useful weekly record shows daily hours worked and total hours worked each workweek for employees covered by FLSA minimum wage or overtime provisions. For billing, add client, project, task, billable status, and rate context. U.S. rate fields normally use U.S. dollars. Covered employers can use any complete and accurate method, but the method must support accurate records for covered nonexempt workers.
Write-offs often come from preventable process gaps. Vague entries, duplicate task names, missing client labels, late approvals, and unclear billable rules force a manager to discount time before the invoice goes out. The fix is a review cycle that catches weak entries while the work is still fresh.
Use a simple rule: every billable entry should let a client understand the charge without reading the whole project history. For example, "Client onboarding call, data import mapping, 1.25 hours" is easier to approve than "Meeting, 1.25 hours." Teams that sell time-and-materials work should also compare tracked hours against the budget before billing, so overruns get explained early instead of written off silently.
A free weekly tracker is enough when you need to total a short period, check whether time is being missed, or prepare a one-off invoice backup. It works well for a freelancer, a tiny client engagement, or a cleanup pass after a project closes. The limit appears when tracked time must feed budgets, approvals, invoices, and repeat reporting.
A managed workflow makes billable hours durable. Everhour Project Budgeting tracks hour-based and money-based budgets as people log time, supports recurring budget periods, and sends threshold alerts at 75%, 90%, 100%, or a custom level. Budget protection can stop extra logging after a limit is exceeded, which helps teams control scope before the invoice review turns into a write-off session.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Cleaner capture raises billable hours without changing the work performed. Track eligible client work as it happens, label each entry by client and project, separate internal time from client delivery, and review entries before invoicing. The goal is to recover missed valid time, not charge for non-billable admin, duplicated work, or time outside the client agreement.
Entries get written off when they lack a client, project, task, billable status, or useful description. Late entries also create doubt because the employee no longer remembers the exact work. Rework, internal review, sales activity, and unclear meeting time need explicit rules, since teams often mix them with billable delivery by accident.
The contract or client policy decides whether a meeting is billable. Discovery calls, sales calls, internal preparation, project status meetings, and delivery workshops can receive different treatment. A good time record names the meeting purpose, client, project, and outcome, so the billing reviewer can apply the agreed rule instead of guessing.
Overtime and billable time answer different questions. Under the FLSA, covered nonexempt employees must receive overtime pay for hours worked over 40 in a 168-hour workweek at not less than one and one-half times the regular rate. A client is billed for overtime only when the contract, policy, or approved rate structure allows that charge.
Review billable time at least weekly, and review high-budget or deadline-heavy projects more often. Weekly review catches missing entries while employees still remember the work. It also supports U.S. recordkeeping needs for covered nonexempt workers, where records must include hours worked each workday and total hours worked each workweek.
Everhour Project Budgeting compares logged time against hour-based or money-based project budgets in real time. Teams can use recurring budget periods, client-level budgets, and threshold email alerts to see when work is approaching the agreed limit before extra time turns into an unapproved write-off.
Everhour Timesheets let team members submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members, which gives billing a cleaner record before invoices are prepared.
Track time against real budgets, review it before invoicing, and act before overruns become write-offs. Everhour Project Budgeting gives teams budget alerts and controls that support cleaner billing.
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