Everhour records finance work by client and engagement, turning team hours into timesheets, budgets, invoices, and reports.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Finance and accounting teams use time records to connect work to the right client, engagement, project, and staff member. A bookkeeper, CAS associate, controller, or finance analyst creates hours that affect capacity and margin. The immediate outcome is a clean record you can review by client or week, then use for billing, staffing, payroll review, or profitability analysis.
That level of detail matters when one team serves many clients. The 2024 CPA.com & AICPA PCPS CAS benchmark survey, based on 2023 data from 206 self-selected U.S. firms, reported a median CAS practice of 10.50 staff FTE serving 69 clients. Time entries at only the employee-day level miss the engagement mix that creates this workload; entries by client and project show where the finance team spends capacity.
A useful entry identifies the staff member, date, client, engagement or project, task, billable status, time amount, rate when billing needs it, and a short note. Use USD rates for U.S. billing fields when the entry feeds an invoice. Separate client work, recurring service work, internal admin, and review time so reports can show utilization, margin, and staff load without mixing unlike work.
A simple finance entry might read: March 5, 2026, Client A, CAS engagement, Project 24, staff member, billable, 1.25 hours, client follow-up. The same structure also works for non-billable staff meetings or internal process work when you mark billable status clearly. Avoid unstructured logs; they force someone to rebuild client, engagement, and staff dimensions before invoicing or margin review.
Hourly billing is no longer the center of many finance practices. In the 2024 CPA.com & AICPA PCPS survey, only 10% of CAS practices used hourly billing as the primary pricing method. Time records still show whether fixed-fee or recurring work consumes the staffing plan, whether scope has expanded, and whether revenue per professional is moving in the right direction.
Treat fixed-fee client time as management data first. Mark it to the client and engagement even when no separate time line appears on the invoice, then compare planned capacity with actual time by staff member. The 2023 National MAP Survey reported firmwide utilization at 59.6% and realization at 99% for public accounting firms; both metrics lose value when client work sits in vague admin buckets.
A one-off tracker is enough when you need a weekly total for one person, a small CSV, or a quick record for a short finance project. It works when the reviewer can identify every client, project, billable flag, and rate without chasing staff. For covered employers, the method may be manual, spreadsheet-based, or digital as long as FLSA records for nonexempt workers are complete and accurate.
A managed workflow becomes necessary when tracked time must feed approval, billing, budgets, profitability reporting, or payroll review every week. Everhour Time Tracking lets finance teams record task and project hours with timers or manual entries, then keep those entries tied to timesheets, reports, budgets, invoices, and review controls such as approvals, locked periods, reminders, and timer rules.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A finance entry should identify the date, staff member, client, engagement or project, task, billable status, time amount, rate when billing needs it, and a short note. Consistent fields let you roll time into client invoices, profitability reports, utilization review, and workload planning without rebuilding the record from comments.
Fixed-fee finance work still consumes staff capacity. Track those hours by client and engagement, then compare the time spent with the fee, margin, scope, and revenue per professional. The 2024 CPA.com & AICPA PCPS CAS benchmark survey found that only 10% of CAS practices used hourly billing as the primary pricing method, so time records often support management review, scope control, and profitability analysis.
Weekly totals are useful for staffing dashboards, but payroll records require more detail for covered nonexempt employees. For employees covered by FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Covered employers may choose any complete and accurate method, and federal rules require payroll records for at least three years plus basic time and earnings records for at least two years.
Month-end work on Saturday, Sunday, a holiday, or a regular rest day does not create overtime premium pay by itself under the federal FLSA baseline. Unless exempt, covered employees must receive overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek. State law, policy, or contract terms can add requirements.
Employee time records contain personal information about work patterns, projects, and pay-related review. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance says companies keeping sensitive employee information should collect only what they need, keep it safe, and dispose of it securely; covered businesses also need to account for state privacy rules such as California's CCPA for California employees and job applicants.
Everhour Time Tracking lets finance staff start a timer or add manual time on the client task or project, including inside tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, and Basecamp. Those entries feed timesheets, budgets, invoices, reports, and payroll review without retyping hours.
Everhour Timesheets supports submit, approve, reject, and partially approve workflows, so managers can review weekly project hours or working hours before billing or payroll review. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members.
Track client and engagement hours as work happens. Everhour Time Tracking captures timer and manual entries, then feeds timesheets, budgets, invoices, reports, and payroll review from approved records.
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