Media teams juggle client projects, retainers, and production approvals. Everhour keeps tracked hours organized by team and assignment.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Media teams need time records that show who worked, where the work belongs, and how the hours should be reviewed. A useful record ties each entry to a client, project, deliverable, role, date, and workweek. For agencies, that supports billable time, retainer burn, and fixed-fee profitability. For production teams, timecards route crew hours to supervisors before payroll processing.
The record also needs enough detail to survive questions later. A producer logging 6 hours to a video edit, 1.5 hours to revisions, and 0.5 hours to client review gives finance a cleaner trail than one 8-hour block labeled "post-production." Covered employers must keep accurate records for non-exempt workers covered by the FLSA minimum wage or overtime provisions, including hours worked each workday and total hours worked each workweek.
Advertising and media agency work commonly uses input-based, output-based, outcome-based, or hybrid compensation models. Time tracking matters in each model. Hourly billing uses actual time spent on specific tasks or projects, often with blended or role-based rates from the contract or rate card. Fixed-fee projects and monthly retainers still depend on estimated time and resources when the scope is priced.
A good media time setup separates client billable work from internal, pitch, admin, and rework time. Fixed-fee jobs also need scope visibility. Contracts commonly define deliverables, timeline, and a change-order process, so time entries should make out-of-scope requests visible before margin disappears. A campaign landing page, media buy setup, and post-launch reporting should not disappear into one generic account bucket.
Production timecards have a different pressure point from agency billing logs. Film and television production teams use crew timecards to capture time, send entries to supervisors or approvers, and transfer approved timecard data into payroll processing. The record must support review before payroll, especially when different crew roles, locations, and workdays sit inside the same production.
Some production workflows may code or calculate hours under union contracts, overtime, meal-penalty, and state tax criteria. The time-tracking record should identify the work date, person, role, project, and approval status before payroll rules are applied. The FLSA federal baseline also matters for covered non-exempt employees: overtime pay applies after over 40 hours in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
A free weekly tracker is enough when one person needs a clean total for a small project, a short freelance engagement, or a simple internal recap. It works best when the reader can finish the record in one sitting and does not need approvals, locked periods, team capacity, or client-level review. A one-off export also works for a small fixed-fee project that only needs rough profitability checks.
A managed workflow becomes necessary when media hours feed invoices, retainers, payroll review, production approvals, or utilization reporting. Everhour Team Management supports lock rules, admin time correction, personal tracking limits, weekly capacity, approvals, roles, project assignments, team groups, and team-wide policy defaults. That gives media managers a controlled record instead of scattered spreadsheets, especially when client billing and payroll review rely on the same tracked time.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Client-facing strategy, creative, editing, campaign setup, reporting, production, account management, and revisions should be tracked by client and project when they affect billing, retainer usage, or profitability. Internal admin, pitches, training, and non-billable management time should use separate categories so billable utilization does not absorb work that the client should not fund.
Fixed-fee media projects should still track time because the agency priced the work from estimated time and resources. Time records show whether the fee covers actual effort, whether a deliverable is drifting beyond scope, and whether the next proposal needs a different estimate. Change-order discussions also become cleaner when out-of-scope requests have dated work entries.
The FLSA does not require covered employers to use a specific timekeeping form or system. It requires accurate records for non-exempt workers covered by minimum wage or overtime provisions. Those records must include hours worked each workday and total hours worked each workweek. The method can be digital, manual, or another complete and accurate system.
Saturday, Sunday, holiday, or regular rest-day work does not create FLSA overtime premium pay by itself. For covered non-exempt employees, the federal baseline requires overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. State law, union contract, policy, or employment agreement can add separate requirements.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. Media companies should also account for state wage rules, client contract terms, privacy obligations, and internal audit needs when setting retention schedules.
Everhour Team Management lets media managers set weekly capacity, assign roles and project access, group team members, correct time entries, and approve or reject submitted time before billing or payroll review. Lock rules protect approved periods so later edits do not quietly change the record.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns for client, project, member, billable time, labor costs, profit, invoice status, and budget metrics. Media teams can export reports as CSV, Excel/XLSX, or PDF for client review, finance work, or internal archive.
Track approved media hours by role, project, and client before they reach invoices or payroll review. Everhour gives teams controlled approvals, capacity visibility, and locked records.
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