Everhour gives web designers structured time tracking for client projects, revision work, budgets, approvals, and billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable hours tracker for web designers helps turn scattered design work into organized records for client billing. Track time by client, website project, and task type, such as discovery, UI layout, prototyping, development support, browser testing, revisions, maintenance, content updates, or client meetings. The goal is a record that explains the work without forcing you to reconstruct the week from messages, files, and calendar entries.
Freelance and agency web design work often includes fixed fees, hourly work, daily rates, milestone billing, and extra revision charges. A practical tracker separates included work from billable add-ons. For example, a landing page project can include discovery and layout under the original scope, then show an extra revision round as a separate billable entry with its own note, date, and rate.
Revision tracking deserves its own structure because web design contracts often define included revisions, extra-revision rates, and request or completion windows. A clean entry names the page, component, or design file, then records whether the work belongs to the included round or a paid change. That distinction protects the invoice from looking arbitrary when a client asks why a change produced another charge.
A useful note stays factual: "Homepage hero revision, round 3, adjusted desktop and mobile layouts after client copy change." That line tells the client the work, the reason, and the scope boundary. Avoid vague entries such as "design fixes" or "updates." Vague labels make project profitability harder to review and create billing friction during final approval.
A web design billable-hour record needs enough detail to support an invoice: service description, rate, quantity, total, client, project, date, and payment timing. U.S. users normally bill time-based work in USD. Reimbursable expenses should be preauthorized, reasonable, necessary, written-authorized costs, then listed on an itemized invoice instead of blended into design labor.
A complete week for a web designer can show 4 hours of discovery, 9 hours of UI layouts, 3 hours of prototype updates, 2 hours of browser testing, and 1 hour of client coordination. Agency teams also need person-level detail because designers, developers, and managers often touch the same project. That structure supports budgets, client review, and handoff to invoicing.
A free tracker is enough when you need a one-off weekly total, a quick invoice backup, or a simple record for a small client project. It works best when the scope is short, one person does the work, and the invoice only needs a few lines. Keep the exported record with the contract, invoice, and any written approval for expenses or extra revisions.
A managed workflow becomes more useful once multiple designers, developers, or project managers work across active client sites. Everhour Team Management supports project assignments, roles, weekly capacity, approval workflows, lock rules, and admin time correction, so approved time can feed billing and reporting without repeated cleanup at invoice time.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track client-approved work that belongs to the project scope or a paid change request. Common billable tasks include discovery calls, layout design, interface design, prototyping, browser and device testing, content placement, development support, maintenance, revisions, and client coordination. Internal admin, sales calls before a signed agreement, and general learning time should stay separate unless the contract says otherwise.
Use all three when the project has more than a few deliverables. The project identifies the client engagement, the page or component shows where the work happened, and the task type explains the activity. A record such as "Client A, redesign, pricing page, mobile layout revisions" is easier to bill and review than a broad "website work" entry.
Extra revision rounds should be labeled separately from included revisions. Include the page, requested change, round number, date, and rate basis. That record connects the time entry to the contract terms that define included revisions and extra-revision charges. It also gives the client a clear reason for the added line item on the invoice.
Employee web designers and freelance web designers use time records for different purposes. Covered employers under the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Client billing records focus on services, rate, quantity, total, project, milestone, expenses, and revision limits.
Weekend work does not automatically create a premium rate under federal wage law. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime rules apply or another law, policy, or agreement requires it. Freelance premium weekend rates come from the contract or client agreement.
Everhour Team Management gives web design teams project assignments, roles, weekly capacity, approval workflows, lock rules, and admin time correction. Managers can review submitted time before billing, protect approved entries from edits, and correct records when a designer logged work to the wrong client project.
Track approved web design hours by client, project, and assignment. Everhour keeps team time structured before invoice review, reducing cleanup and improving billing accuracy.
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