Law firms lose billable detail when time is reconstructed late. Everhour connects matter time to budgets, reports, and billing workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
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Law firms need timesheets that identify the client, matter, date, timekeeper, task, billable status, and rate or fee model. A useful entry does more than store a duration. It shows the work performed clearly enough for invoice review, client questions, and internal profitability analysis. Client correspondence, case research, case development, meetings, and revisions belong in matter records when they support client work.
Administrative work needs separate treatment. Internal reporting, internal emails, team meetings, networking, and general admin time should not blend into client matter totals. That split protects realization rates because the firm can see which captured time becomes invoiced work and which time stays internal. For U.S. covered nonexempt staff, employer records also need hours worked each workday and total hours worked each workweek.
Legal timekeeping loses accuracy when entries wait until later. ABA GPSolo guidance cited by the Association of Legal Administrators warns that same-day delay can lose 10%-15% of potential billable time, a 24-hour delay can lose about 25%, and weekly reconstruction can lose about 50%. Contemporaneous entries give partners, administrators, and billing staff cleaner material for review.
Six-minute billing increments are common for hourly legal work. One to 6 minutes becomes 0.1 hour, 7 to 12 minutes becomes 0.2 hour, and 55 to 60 minutes becomes 1.0 hour. The timesheet should preserve the actual task description and the converted billing increment, so reviewers can judge both the time captured and the billing presentation.
Law-firm timesheets feed three operating numbers: utilization, realization, and collection. Utilization measures how much of an 8-hour day goes to billable work. Realization measures how much billable work is invoiced. Collection measures how much invoiced work is paid. Clio's 2025 benchmarks report 38% utilization, 88% realization, and 93% collection for the average law firm.
Lockup shows the cash-flow effect of timekeeping and billing delays. Clio's 2025 medians show 43 days of realization lockup, 32 days of collection lockup, and 93 days total lockup. A timesheet process that separates billable matter work from internal work helps the firm see unbilled work earlier, review write-downs faster, and move approved entries into invoices with fewer corrections.
A one-off timesheet works for a solo lawyer recording a short week or a firm checking a small batch of entries before invoicing. It is enough when the goal is a clean weekly total, a matter summary, or a quick review of billable and non-billable time. The record still needs day, timekeeper, matter, task, and billing status.
A managed workflow fits firms that track many matters, fee models, and timekeepers. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, billing methods, budget alerts, and client-level budgets. That matters when a matter budget spans several projects or when administrators need time, expenses, and billing limits visible before an invoice goes out.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A law-firm timesheet should identify the date, timekeeper, client, matter, task description, duration, billable status, rate or fee model, and any review notes. For covered nonexempt employees under the FLSA, employer records must include hours worked each workday and total hours worked each workweek.
Contemporaneous entries capture the task while the details are still specific. California State Bar fee-arbitration guidance treats the method and timing of entry preparation as relevant to billing accuracy, and it describes later reconstruction from file materials as less likely to be accurate.
Yes. Non-billable time shows the cost of internal meetings, admin work, reporting, training, and business development. That separation keeps client invoices cleaner and gives firm leaders a better view of utilization, staffing pressure, and work that supports the practice without becoming client revenue.
The FLSA federal baseline uses weekly overtime, not daily overtime. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. State law, policy, or contract terms can add rules.
No universal rule requires every legal matter to use six-minute increments. The 0.1-hour format is widely used for hourly legal billing, but the firm's engagement terms, client billing rules, and fee model control how time should be presented. Flat-fee matters still benefit from tracking time for budget and profitability review.
Everhour Project Budgeting lets firms track hour-based or money-based budgets as time and expenses are logged. Legal teams can use recurring budget periods, billing methods, client-level budgets, and threshold alerts to see when a matter is nearing its limit before billing review.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, or partially approve submitted time. Submitted and approved time is protected from edits, which gives billing staff a cleaner approval trail before entries move into invoices or reports.
Track approved matter hours, budgets, and billing limits in one workflow. Everhour gives law firms cleaner review cycles and stronger control over billable work.
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