Everhour supports project time tracking and budgeting, while law firms need itemized records that stand up to billing review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Law firms track time to turn legal work into clear client bills and reliable internal metrics. A useful record ties each entry to the client, matter, timekeeper, date, task description, billing status, and rate or fee model. For hourly matters, many firms use six-minute increments, where 1 to 6 minutes becomes 0.1 hour and 55 to 60 minutes becomes 1.0 hour.
The same system also separates client matter work from internal or administrative work. Case research, client correspondence, case meetings, and case revisions usually belong in billable matter records. Internal reporting, internal emails, team meetings, networking, and administrative tasks need their own categories so utilization, realization, and collection reports do not mix paid legal work with firm overhead.
Contemporaneous entries protect revenue and credibility. ABA GPSolo timekeeping guidance, quoted by the Association of Legal Administrators, warns that waiting until the end of the day can lose 10% to 15% of potential billable time, waiting 24 hours can lose about 25%, and weekly entry can lose about 50%. Delayed reconstruction from files leaves more room for missed calls, partial drafts, and vague descriptions.
A strong law-firm workflow makes time entry part of the workday. An attorney can record 0.3 hour for client correspondence on a lease dispute, 1.2 hours for case research on the same matter, and 0.4 hour for internal strategy as non-billable. The point is not more entries for their own sake. The point is a chronological record by day and timekeeper that explains the fee.
Legal billing starts with time spent on a client matter, applies an hourly rate or flat fee, and produces an invoice for the services provided. The invoice only tells part of the story. Firms also watch utilization, realization, and collection: the share of an 8-hour day put toward billable work, the share of billable work invoiced, and the share of invoiced work actually paid.
Clio's 2025 benchmarks report 38% utilization, equal to about 3.0 billable hours in an average 8-hour day. The same benchmarks report 88% realization and 93% collection, which equals 2.6 invoiced hours and 2.4 collected hours. Those numbers make missing time visible. A firm can improve cash flow only after it sees which time stays unbilled, reduced, or unpaid.
A one-off time tracker works for a solo attorney who needs a weekly total, a simple client export, or a quick record before drafting an invoice. It is enough when the firm has few matters, one billing method, and a low risk of missed approvals or budget overruns. Manual review still matters because ABA Model Rule 1.5 requires fees to be reasonable, with time and labor among the factors.
A managed workflow fits firms that need project budgets, multiple billing methods, approvals, invoice handoff, and budget visibility before work exceeds the client agreement. Everhour Project Budgeting can track hour-based or money-based budgets, recurring budget periods, threshold email alerts, expenses in or out of fee budgets, and client-level budgets across multiple projects for the same client.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A useful legal time entry includes the date, timekeeper, client, matter, task description, billable status, time amount, and rate or fee model. Chronological itemization by day and timekeeper supports billing review and helps the firm explain the work behind the fee. Vague labels such as "work on case" weaken the record.
Six-minute increments convert legal time into tenths of an hour for hourly billing. A task lasting 1 to 6 minutes records as 0.1 hour, 7 to 12 minutes records as 0.2 hour, and 55 to 60 minutes records as 1.0 hour. The increment should match the fee agreement and the firm's billing policy.
Delayed entry reduces captured time because attorneys forget short calls, research steps, edits, and messages. ABA GPSolo guidance warns that same-day delay can lose 10% to 15% of potential billable time, 24-hour delay can lose about 25%, and weekly entry can lose about 50%. Same-day recording gives the invoice a stronger factual base.
Non-billable work should be tracked separately from client matter work. Internal reporting, administrative tasks, team meetings, and networking do not belong in client billable totals, but they still explain where firm capacity goes. Separate categories give managers cleaner utilization data and prevent internal work from inflating client invoices.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require one specific timekeeping form or system. For employees covered by FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. Client billing records do not replace wage-and-hour records.
Everhour Project Budgeting tracks hour-based or money-based budgets as time and expenses are logged against projects. A law firm can set recurring budget periods, use threshold email alerts, include or exclude expenses from fee budgets, and manage one client-level budget across multiple projects.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns for client, project, member, billable time, labor costs, profit, invoice status, and budget metrics. Firms can download saved reports as CSV, Excel/XLSX, or PDF for billing review or archive needs.
Track legal time against projects, budgets, and billing rules in Everhour, then review budget progress before invoices go out and protect client work from silent overruns.
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