Poland requires employee working-time records, and Everhour supports reporting for hours, approvals, and billing handoff.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize a Poland-ready timesheet for employees whose hours must be recorded. Polish Labour Code art. 149 requires employers to keep employee working-time records for correct wage and work-related benefit calculation and to provide those records to the employee on request. The practical output is a clean weekly or settlement-period record that supports pay, overtime review, absence checks, and employee access.
The record should show work dates, start and finish times when tracked, total working time, breaks or non-working periods where your process captures them, overtime categories, approvals, and corrections. Poland's general working-time norm is no more than 8 hours per day and an average 40-hour five-day week over a settlement period not exceeding 4 months, subject to listed exceptions.
A strong timesheet separates ordinary hours from overtime, night work, Sunday or holiday work, and days off connected to Sunday or holiday work. Weekly working time including overtime cannot exceed an average of 48 hours in the adopted settlement period, except for employees managing the workplace on the employer's behalf. A manager reviewing time needs totals by day, week, and settlement period, not only a final monthly number.
Some employee categories need a different record design. For employees on task-based working time, employees managing the workplace on the employer's behalf, and employees receiving a lump sum for overtime or night work, the employer does not record hours worked. The timesheet still needs enough classification to support the chosen pay arrangement, internal approvals, and benefit calculations without inventing hour records for exempt categories.
Polish overtime records need category labels because premium rules differ. Overtime at night, on non-working Sundays or holidays, on a day off granted for Sunday or holiday work, and overtime caused by exceeding the average weekly norm carries a 100% premium. Other overtime is paid with normal pay plus a 50% wage premium. A single overtime column hides the reason for the premium.
The default annual overtime cap for the employer's special needs is 150 hours per employee per calendar year unless a collective agreement, work regulations, or an employment contract sets a different annual number where applicable. A useful timesheet also flags rest issues, since employees are generally entitled to at least 11 consecutive hours of uninterrupted rest in each 24-hour period, subject to statutory exceptions.
A free timesheet file is enough for a small one-off check, a single freelancer-style summary, or a short internal review where one person enters hours and keeps the file. It stops being enough when multiple managers approve time, payroll needs locked records, corrections need history, or client billing needs the same approved hours that payroll reviewed.
A managed workflow fits teams that track Polish working time across projects, clients, and settlement periods. Everhour Reporting can turn logged time, budgets, costs, and project data into reports with columns, grouping, filters, date ranges, and exports. Keep the legal setup separate from the software setup: Poland's rules define what you must capture, while the workflow decides how consistently the team captures it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Yes. Polish Labour Code art. 149 requires employers to keep employee working-time records for correct wage and work-related benefit calculation and to provide the records to the employee on request. The record obligation applies to employees whose hours must be recorded, with limited categories where the employer does not record hours worked.
Employees on task-based working time, employees managing the workplace on the employer's behalf, and employees receiving a lump sum for overtime or night work are the listed categories where the employer does not record hours worked. Your process should identify these categories before someone applies a standard hourly timesheet template.
Keep separate labels for night overtime, non-working Sunday or holiday overtime, overtime on a day off granted for Sunday or holiday work, overtime from exceeding the average weekly norm, and other overtime. The first group can carry a 100% premium, while other overtime is paid with normal pay plus a 50% premium.
Weekly totals alone are too thin for most employee working-time records because Polish rules also use daily norms, settlement-period averages, overtime categories, and rest checks. A practical timesheet should preserve daily entries, weekly totals, and settlement-period totals so payroll can review the 8-hour daily norm, the average 40-hour week, and the average 48-hour weekly cap including overtime.
Yes. Employee time-tracking and monitoring data in Poland falls under EU Regulation 2016/679 and Poland's Act of 10 May 2018 on the Protection of Personal Data. Workplace, email, and other monitoring also need specified necessary purposes, employee notice before launch, GDPR information duties, and respect for employee personal rights.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with 45+ columns, grouping, filters, date ranges, and CSV, Excel/XLSX, or PDF exports. Managers can review team hours, overtime visibility, billable time, and project data before payroll or billing uses the approved records.
Everhour Timesheets let users submit weekly project hours or working hours for review, then managers can approve, reject, or partially approve submitted time. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members, which keeps later edits out of reviewed records.
Move beyond one-off files when Poland timesheets need repeatable review. Everhour Reporting organizes tracked hours into configurable reports and exports, giving teams a cleaner payroll and billing handoff.
14-day free trial · No credit card · Cancel anytime
