Everhour turns campaign work into usable time data for billing, budgets, utilization, and client reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for agency teams that need cleaner records of client work, from concept development and account management to production, media planning, and media buying. Advertising agencies often combine those services across internal teams and subcontracted specialists, so a useful record identifies the client, campaign, deliverable, task, service function, worker, date, and time spent. That structure lets account leads review scope before the invoice or retainer report goes out.
For U.S. payroll review, the same tracking habit also supports the federal baseline. The FLSA requires covered employers to keep accurate records for nonexempt workers, and records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. The law does not require a specific clock form, so the method matters less than completeness and accuracy.
Agency entries need enough detail to answer three questions without a follow-up meeting: who did the work, where the work belongs, and how the work should be treated commercially. Use fields for client, campaign or project, deliverable, task, department, role, person, date, hours, billable status, billing rate category, and notes. A media plan revision and a creative concept review belong on different tasks, even when they support the same campaign.
A weekly review should separate delivery time from internal time before anyone reads utilization or margin. Delivery time means time spent working for paying clients, including fixed-fee or retainer work that does not create an extra invoice line. Internal meetings, hiring, training, and sales support can stay visible without inflating client delivery. Clean categories prevent account teams from treating all busy hours as revenue-producing hours.
Agency compensation changes the meaning of each hour. The 4A's and ANA framework groups agency payment methods into output-based, input-based, outcome-based, and hybrid models. Input-based work needs clear hourly data for billing and staffing. Output-based fixed fees still need time data because the fee covers defined deliverables without regard to agency labor time, making scope control and margin review depend on accurate delivery records.
Fee models also affect the reports executives trust. ANA's 2022 study found 82% of surveyed client-side marketers used fee-based compensation models, and 76% of smaller advertisers used labor-based fee compensation. The 4A's states that average hourly billing rates remain the most widely used benchmark for agency services. Track roles and departments consistently, or rate benchmarking and client profitability reports lose meaning.
A one-off tool is enough when you need a quick weekly total, a draft client recap, or a short reconciliation before sending a simple invoice. That approach works for a freelancer or a small team with a few campaign tasks and no approval chain. It breaks down when multiple account, creative, production, and media roles touch the same campaign across retainers, fixed fees, and change requests.
A managed workflow should keep time entries tied to clients, projects, tasks, roles, budgets, approvals, and exports. Everhour fits that heavier agency workflow by letting tracked time feed reports, budgets, billing, invoicing, and approved timesheets instead of leaving each producer, account manager, and media planner to rebuild the same record in spreadsheets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Yes. A fixed, output-based fee covers a specific project or set of deliverables without regard to agency labor time, but tracked delivery time shows whether the team can deliver that scope profitably. It also gives account leads evidence for change requests, staffing adjustments, and future fee estimates.
Delivery time and gross capacity need separate tracking. Parakeeto's agency utilization formula is delivery time divided by gross capacity, with delivery time covering work for paying clients. Role context matters: Scoro's agency benchmarks set 75% to 80% for producers and freelancers, 35% to 50% for managers, and more than 10% for sales and administrative roles.
Entries should be detailed enough to support billing, staffing, and scope review without turning every five-minute action into a separate code. Client, campaign, deliverable, task, role, billable status, and notes usually give account leads enough context. The common mistake is tracking only total hours, then trying to rebuild project history during billing review.
The FLSA does not require covered employers to use a particular timekeeping form or system. It does require accurate records for nonexempt workers, and records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. Federal rules also require payroll records for at least 3 years and basic time and earnings records for at least 2 years.
No. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless another law, policy, or contract gives a greater benefit.
Everhour Reporting lets an agency build reports with 45+ columns, including project, client, member, billable time, labor costs, profit, invoice status, and budget metrics. Teams can group by client or campaign, filter metadata, export CSV, Excel/XLSX, or PDF, and schedule recurring email delivery for account reviews.
Use Everhour Reporting to group campaign time by client, project, role, or billable status, then export or schedule reports for billing reviews and clearer agency profitability.
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