Field crews move between sites, tasks, and seasons. Everhour keeps labor budgets tied to real project work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn a field day into a usable time record: crew member, job or site, task, start and stop times, notes, and total daily hours. O*NET reports that 99% of landscaping and groundskeeping workers are outdoors and exposed to all weather conditions every day, so the record has to work for field entry. Each block needs a site and task so payroll, billing, and job costing use the same source.
For U.S. payroll, covered employers must keep accurate records for nonexempt workers, including hours worked each day and total hours each workweek. The FLSA does not require a particular timekeeping form or system, so a complete app-based record can satisfy the method requirement when the records are accurate. Keep wage and overtime fields separate from job notes so supervisors review work activity without losing payroll detail.
A complete landscaping time record gives the office the same fields every day: date, crew member, job or site, task, start and stop times, daily hours, and workweek total. For payroll, U.S. covered employers also need pay basis, regular hourly rate, straight-time earnings, and overtime earnings for nonexempt employees. Billing and job-costing records should keep those payroll fields connected to the work activity, not buried in a separate spreadsheet.
A clean entry for Tuesday reads: Ana R., Oak Street HOA, mowing and edging, 7:30 a.m. to 10:45 a.m.; Ana R., Maple Clinic, planting, 12:30 p.m. to 3:45 p.m.; Ana R., equipment operation, 4:15 p.m. to 5:00 p.m. Those labels let a supervisor compare labor time with estimates built from labor, material, and machine costs.
Use separate task labels for mowing, edging, fertilizing, planting, irrigation, pruning, snow removal, and equipment operation. One eight-hour daily total is easy to collect, but it hides which job missed the estimate or which activity needs a larger crew next time. Landscaping supervisors prepare service estimates from labor, material, and machine costs, so labor records need enough detail to support that work.
Seasonal work makes that separation more important. Spring, summer, and fall may bring longer hours; winter work may shift into snow removal. Keep those hours under the correct job and task instead of burying them in a generic maintenance category. Clear labels help supervisors match staff to deadlines and workforce requirements without treating all outdoor work as the same cost.
A one-time record is enough when a solo landscaper needs a quick weekly total, a small crew has one site for the day, or a supervisor needs to reconstruct a simple work log before billing. It stops being enough when crews move across several jobs, estimates depend on labor hours, and payroll review needs daily and weekly totals for covered nonexempt employees.
A managed workflow connects field entries to budgets before overruns surprise the office. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, threshold email alerts, budget protection, and client-level budgets. That structure fits landscaping work where maintenance contracts, seasonal service, and project jobs need labor time compared with the budget as crews log it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Strong entries identify the person, date, job or site, task, start and stop times, daily hours, and the workweek total. Task labels should match real field work, such as mowing, edging, fertilizing, planting, irrigation, pruning, snow removal, or equipment operation. Start with the detail needed for payroll, billing, job costing, and supervisor review.
Separate time by job first, then by task. A crew member who mows a commercial site in the morning and handles irrigation at another site after lunch should have two entries, even if the pay rate is the same. The goal is to show which job used the labor behind the estimate and which task drove the cost.
No specific federal clock-in system is required. The FLSA requires covered employers to keep accurate records for nonexempt workers, including hours worked each workday and total hours each workweek, but it does not require a particular form or system. State wage, overtime, privacy, or employee-monitoring rules can add requirements, so confirm local rules before making payroll records final.
No. For U.S. covered nonexempt employees, FLSA overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the employee's regular rate of pay. The workweek stands on its own. Averaging a 45-hour spring week with a 35-hour week does not remove the overtime obligation.
Covered employers must preserve payroll records for at least three years. Basic time and earnings records, including daily start and stop time cards or time sheets, must be kept for at least two years. Keep job-costing labels, payroll totals, and wage fields organized so the records remain useful after the season ends.
Everhour Project Budgeting lets landscaping teams set hour-based or money-based budgets and follow them as crews log time. Recurring budget periods, threshold email alerts at 75%, 90%, and 100% or custom levels, and client-level budgets help supervisors catch labor overruns before invoice or payroll review.
Move beyond one-off crew logs with Everhour Project Budgeting. Set hour or money budgets, use recurring periods, and receive threshold alerts so each landscaping job stays visible before costs overrun.
14-day free trial · No credit card · Cancel anytime
