Landscaping crews move between sites all day. Everhour connects job hours to budgets for cleaner billing and job costing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable hours tracker for landscapers helps you separate time by customer, property, crew member, and task. That matters when one crew mows three sites before lunch, another handles irrigation repair, and a supervisor needs to know which hours belong on each invoice or job-cost report.
Landscaping and groundskeeping work covers mowing, edging, fertilizing, planting, irrigation, pruning, snow removal, and equipment operation. The useful record names the site and the activity, then ties hours to the person or crew that performed the work.
Field work needs mobile-friendly entry because landscapers work outdoors and move between locations. O*NET reports that 99% of landscaping and groundskeeping workers are outdoors and exposed to all weather conditions every day, so desktop-only notes create gaps by the time crews return to the shop.
A practical entry can read: Greenview HOA, north lawn mowing, 2 crew members, 7:30 AM to 10:15 AM, billable. Add non-billable travel, equipment loading, or rework as separate categories when your billing policy treats them differently. Clear categories make invoices easier to defend.
Landscaping supervisors often estimate work from labor, material, and machine costs, then monitor budgets for individual projects. Labor hours give those estimates a reality check. A mulch installation that was estimated at 18 labor hours but took 27 needs a different future quote or a closer review of crew size, site access, and material staging.
Seasonality adds pressure. BLS notes that grounds maintenance workers may be busier or work longer hours in spring, summer, and fall, with some winter work shifting to services such as snow removal. Weekly hour totals help owners plan crews during peak months without losing sight of job profitability.
A free tracker is enough when you need a one-off weekly total, a quick customer breakdown, or a simple record before creating an invoice. It also works for a small crew that has a short job list and one person reviewing all hours manually.
A managed workflow becomes the better fit when tracked time must feed project budgets, client billing, approvals, and payroll review every week. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, budget alerts, budget protection, expense controls, multiple billing methods, and client-level budgets.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Billable activity usually includes the work your agreement charges to the customer, such as mowing, edging, fertilizing, planting, irrigation work, pruning, snow removal, and equipment operation. Administrative time, loading, travel, callbacks, and estimates need separate categories because your contract or policy decides whether those hours appear on the invoice.
Crew-level tracking works for simple customer billing, but individual worker records give stronger payroll and job-cost detail. U.S. covered employers must keep accurate daily hours and weekly totals for non-exempt employees, and individual records support that requirement better than a single crew total.
The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. For U.S. covered non-exempt employees, overtime is due for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate, unless another law or agreement adds a different rule.
Useful records include customer, site, date, worker or crew, start time, stop time, task, billable status, rate, notes, and equipment or material references when those items affect the invoice. Site and task detail prevent blended entries like "8 hours landscaping," which are hard to price, review, or explain to a customer.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a particular timekeeping form or system. Records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek.
Everhour Project Budgeting tracks hour-based and money-based budgets as crews log time to jobs. Landscaping teams can use recurring budget periods for ongoing maintenance accounts, set budget alerts, and use budget protection to stop extra logging after a project exceeds its limit.
Everhour Timesheets let crew members submit weekly project hours or working hours for review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members before reports, billing, or payroll review use it.
Track landscaper time against jobs, budgets, and billing rules before weekly review. Everhour gives field teams budget visibility that turns crew hours into cleaner job costing.
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