Everhour adds embedded time tracking, rates, budgets, and reports to turn Asana project work into invoice-ready records.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when your team manages client work in Asana and needs a billing workflow tied to tasks, projects, assignees, and status. The practical job is to turn work activity into usable billing records: time entries, billable status, rates, budget progress, and a clean export for review.
A usable billing record starts before invoicing. Each entry needs a task, project, person, date, duration, and description that explains the work clearly enough for approval. The person reviewing billing also needs to see whether the time is billable, non-billable, or tied to a fixed-fee budget.
A billing workflow needs three linked decisions: which work gets tracked, which tracked work becomes billable, and which rate or budget applies. Task titles and project names give the entry context. Billable status controls whether the work appears in the client-facing total. Rates turn approved time into money.
Budgets keep billing from becoming a month-end surprise. A project can be watched by hours or money, depending on whether the client agreement is fixed fee, hourly, or non-billable. Strong billing records show actual time, remaining budget, billable versus non-billable hours, and the entries behind the total.
The common mistake is treating project status as enough billing evidence. A completed Asana task does not tell the reviewer which person worked on it, how long the work took, whether the time was billable, or which rate applies. Billing needs the work record, not just the delivery record.
Split entries when one task includes both client-facing work and internal activity. For example, billable implementation time and internal scoping time should not sit in the same entry if only one belongs on the invoice. Cleaner separation prevents overbilling, underbilling, and manual cleanup before finance exports the report.
A one-off billing check is enough for a small project when you only need to confirm tracked hours, billable status, and a total before sending an invoice. A spreadsheet can handle a narrow review if the team is small, the client rules are simple, and the billing period has few corrections.
A managed workflow becomes necessary when tracked time feeds recurring invoices, project budgets, approvals, accounting exports, or client profitability reports. Everhour embeds tracking controls in Asana, syncs project and task metadata, and gives teams a single place for timesheets, budgets, billable views, and exportable reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A billing workflow should capture task-level time, project context, assignee, date, duration, description, billable status, rate, and budget relationship. The reviewer needs enough detail to connect the work performed with the client agreement and the invoice total. Missing task context or unclear descriptions create avoidable questions during approval.
Rates should follow the billing agreement first. Hourly projects use project, member, or task rates. Fixed-fee projects still need tracked time so the team can compare delivery effort against the agreed budget. Internal cost rates belong in profitability review, while billable rates belong in the client-facing revenue calculation.
Review entries with missing descriptions, unusually long durations, late manual changes, non-billable status on client work, and billable status on internal work. The reviewer should also check whether invoiced time has already been used in a prior billing period. Duplicate reuse of time entries is a billing control failure.
Budgets give the billing reviewer a limit to compare against actual work. A project can be watched in hours or money, and the report should show budget remaining beside tracked time and billable totals. Budget review is strongest when the same task and project structure feeds both delivery work and billing records.
Mixed entry types cause the most cleanup. One task or time entry should not combine billable work, non-billable work, and internal administration when those categories need different treatment on the invoice. Separate entries make approvals faster and keep exported reports easier to reconcile.
Everhour embeds time tracking controls inside Asana tasks and projects, then syncs project names, task titles, custom fields, and tags into reports. That lets teams keep task work in Asana while Everhour organizes tracked time, billable status, budgets, and exportable billing records in one layer.
Everhour reports can be exported for spreadsheet review, and invoice workflows can send invoice drafts to QuickBooks Online, Xero, or FreshBooks. Exported billing records can include billable time, non-billable time, billable amount, cost, invoice status, and project details for finance handoff.
Track approved hours inside Asana, review billable status and budgets, then export billing records through Everhour for cleaner client invoicing and finance handoff.
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