Project hours only help when task context, rates, and approvals stay connected, and Everhour adds that workflow inside Asana.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Project managers need a fast way to see where team hours go while the work still lives in Asana. The practical job is simple: log time against the right task, keep each entry tied to its project, and review totals before scope, billing, or staffing decisions use them. A clean setup keeps task titles, assignees, tags, and custom fields connected to the time record instead of forcing a second project structure.
Readers usually need one of three outputs: a weekly review of logged hours, a billable versus non-billable split, or a budget check for a project that is moving fast. Start with the decision the report must support. Billing needs rate and billable status. Budget review needs planned versus actual time. Staffing review needs hours by person, project, and task so the next assignment reflects recorded work instead of memory.
Use the Asana task as the anchor. Each time entry should point to one project task, one person, one logged date, and one duration. Add a short description only when the task title does not explain the work well enough for later review. Keep categories, tags, and custom fields aligned with the project labels managers use for reporting, so time totals roll up cleanly by task and project.
Project managers also need commercial context before hours become useful. Mark entries as billable or non-billable, keep the applicable rate attached to the project, person, or task, and separate invoiced time from work still waiting for billing. A fixed-fee project needs time against the fee budget. A time-and-materials project needs rates that match the client agreement, especially when different team members or tasks carry different prices.
Manager review fails when the report answers every question except the one due that week. For a budget meeting, group hours by project and compare logged time with the estimate. For a billing review, group billable time, non-billable time, billable amount, and cost. For a staffing check, group hours by person and task so overload and underuse show up before the next planning cycle.
The common project-manager mistake is allowing each person to choose a different level of detail. Broad catchall entries sit beside over-split entries with vague notes, and the report becomes hard to defend. Set the entry rule before work starts: one task for one meaningful work item, one dated entry per work session or day, and a description that explains the outcome when the title is unclear.
A one-off tool is enough when you need a quick project snapshot, a short export for one stakeholder, or a cleanup pass before a meeting. It works best when the time range is closed, the task list is stable, and no one needs approval history later. Treat that output as a working file, because it will age as soon as the team logs more time.
A managed workflow earns its place when tracked hours feed billing, budget alerts, approvals, or payroll review. Everhour keeps work tied to Asana projects and tasks, then carries billable status, rates, reports, and exportable timesheets into one time layer. Project managers get a repeatable review path instead of rebuilding the same spreadsheet every week.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the task as the smallest practical unit of project work. A time entry should connect to the task, project, person, logged date, and duration, with a note only when the title will not explain the work later. Project managers get cleaner reviews when task names, tags, and custom fields match the way status and budget discussions already run.
A useful entry contains duration, logged date, task, project, person, billable status, and a description when the title is not specific enough. Approval status matters when hours feed payroll, billing, or budget review. Optional categories help only when managers apply them consistently; inconsistent categories create cleanup instead of insight.
Review them together first, then split the totals before billing or budget discussion. The combined view shows total project effort. The separated view shows which entries affect client charges and which stay in internal reporting. A project manager needs both views because budget pressure and invoice totals answer different questions.
Check active projects at the same cadence as project status review, and close each billing or payroll period with a final approval pass. Weekly review catches missing time while task context is still fresh. A final locked review protects the period from late edits after reports, invoices, or payroll files use the hours.
The most damaging mistake is mixing detail levels across the same project. Broad catchall entries hide where time went, while tiny entries with unclear notes slow review without improving decisions. Set a rule for task granularity, required notes, and billable status before the project starts, then apply it consistently across the team.
Everhour lets admins set billing status at the project level, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost so project managers can review money-facing work without losing internal effort.
Everhour syncs Asana projects and tasks in under five minutes and keeps project names, task titles, custom fields, and tags available for reporting. Project managers can build detailed reports with 30+ columns and export them to Excel for budget review, client handoff, or internal archive.
Track billable and non-billable work from Asana tasks, keep rates tied to project rules, and review billable amount, cost, and uninvoiced time in Everhour before billing.
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