Everhour adds time, billing, and budget controls to Asana projects so estimates stay connected to actual work.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Teams that plan work in Asana need estimates to remain useful after the project starts. The practical job is simple: assign expected time to tasks, let people record actual work against those tasks, and compare the plan with the time, cost, and billing picture that follows.
A good estimate setup starts with the work breakdown. Split deliverables into tasks that someone can own, review, and finish. A vague task such as `Website redesign` hides the variance. A clearer structure uses tasks such as `Homepage wireframe`, `Pricing page draft`, and `QA review`, with each estimate tied to the person or role expected to do the work.
Task estimates only help when the logged work lands on the same task. Teams should treat each Asana task as the smallest reporting unit that matters for delivery, billing, or budget review. A task can carry the expected time, while Everhour records actual time through embedded controls and syncs project names, task titles, custom fields, and tags for reporting.
The review should compare estimated time, actual time, billable time, and non-billable time in one view. A 6-hour estimate with 5 billable hours and 3 non-billable revision hours tells a different story than an 8-hour actual total alone. The extra detail shows whether the estimate was low, the scope changed, or internal rework absorbed the margin.
The common mistake is treating every estimate variance as the same problem. A task can exceed its estimate because the work was underestimated, because the client added scope, or because non-billable internal work increased. The correction changes with the cause, so the report needs enough detail to separate delivery planning from invoice decisions.
Rates also matter. Hourly-rate, fixed-fee, and non-billable project budgets answer different questions. A fixed-fee project needs margin visibility when actual hours rise. An hourly project needs clean billable totals. A non-billable project still needs actual time, because future estimates improve only when internal work stays visible instead of disappearing from the record.
A one-off estimate check is enough when you need a quick read on one project or one week. List the tasks, compare estimated and actual time, and use the result to adjust the next phase. This works for small teams with simple billing and few handoffs.
A managed workflow is better when estimates affect client billing, recurring budgets, approvals, or payroll review. Everhour adds billable and non-billable controls, task-level billing exceptions, custom task rates, member-rate handling, budget alerts, and reports that carry Asana task context into billing and project review without rebuilding the numbers manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the task as the unit of comparison. Each estimated task should have a clear owner, deliverable, and expected time. Large catch-all tasks hide overruns and make the review less useful. Split work only as far as the team needs to explain delivery, billing, or budget movement later.
Start with tasks that affect the project budget, client invoice, or next delivery milestone. A small overrun on a low-value internal task can wait. A larger overrun on billable production work needs review because it can change remaining budget, margin, or the scope discussion with the client.
Yes. Non-billable work should stay visible because it explains where time went and improves future estimates. Excluding it can make a project look cleaner while hiding internal review, rework, onboarding, or coordination time that still affects team capacity and project profitability.
The main mistake is logging time away from the task that carried the estimate. Once actual work is recorded under a general project bucket, the task-level comparison breaks. Teams should keep timer entries, manual entries, comments, and billing status attached to the specific task whenever the estimate matters.
Review estimates at the end of a meaningful work period, such as a sprint, project phase, or weekly delivery cycle. Do not rewrite the original estimate every time someone logs time. Keep the planned number visible, then use actuals and remaining work to update the forecast.
Everhour supports billable and non-billable handling through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. This keeps estimate review separate from invoiceable work decisions.
Everhour supports hourly-rate, fixed-fee, and non-billable project budgets with automatic email alerts at admin-configured percentage thresholds. Teams can review total time, remaining budget, and billable versus non-billable hours before the project reaches its limit.
Connect Asana task estimates to Everhour billable controls, task rates, budget alerts, and admin reports so project planning turns into cleaner billing and cost visibility.
14-day free trial · No credit card · Cancel anytime
