Asana tasks show the work to assign. Everhour adds the time and approval layer that turns workload into usable records.
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Use this page when you need to see whether current Asana project work fits the people assigned to it. The practical job is simple: connect tasks, owners, dates, planned effort, and logged time so you can spot overload before it turns into missed work, rushed delivery, or billing cleanup.
A useful workload view does not stop at who owns each task. It also shows whether the assigned work has enough capacity behind it, whether hours are moving faster than expected, and whether weekly records are complete enough for payroll, billing, or project review.
A workload record needs four pieces: the Asana task or project, the person assigned, the expected effort, and the actual time recorded against the work. Add billable status when the same record supports client billing, and keep notes clear enough to explain unusual time entries later.
For example, a design task assigned for 6 hours becomes more useful when the tracked record shows 2 hours on research, 3 hours on production, and 1 hour on revisions. That split helps a manager rebalance future tasks without treating every hour as the same kind of work.
The main decision in workload management is whether assignments still match reality. Planned effort gives the starting point, but tracked time shows where work is expanding, blocked, or finishing early. Review both by person and by project so one busy project does not hide a person carrying too much total work.
Common mistakes include using estimates once and never updating them, tracking time only at the project level, and approving weekly records without checking outliers. A person logging 10 hours against a task estimated at 3 hours needs a clear reason, a corrected estimate, or a changed assignment.
A one-off workload check is enough when you only need to review one project, one week, or one staffing question. You can list tasks, owners, planned hours, and actual hours, then decide whether to move work or change due dates.
A managed workflow becomes necessary when workload data feeds payroll, billing, budgets, or recurring capacity planning. Everhour supports that longer process with submitted timesheets, manager approval, partial approval, rejection, and locked approved time, so weekly workload records remain reviewable before they become financial records.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Start with each person, not each project. List active Asana assignments, planned effort, due dates, and actual logged time for the same review period. Then compare total workload by person against available capacity. This catches the common case where a team member looks fine inside one project but is overloaded across several projects.
Use task, project, assignee, planned effort, actual time, billable status, approval status, and notes. Planned effort shows the staffing assumption. Actual time shows delivery pressure. Approval status tells you whether the record is ready for payroll, billing, or reporting. Notes explain exceptions without forcing a manager to reconstruct the week later.
Track at the task level and review by person. Task-level records preserve the work context, while person-level summaries show capacity and overload. Project-only tracking hides the work that caused the hours, and person-only tracking loses the link to the Asana task that needed staffing attention.
The biggest drift comes from treating estimates as fixed after work begins. Estimates need review against actual logged time. A task that repeatedly exceeds its estimate changes the remaining workload, even if the due date stays the same. Managers should adjust assignments before the overrun spreads into the next week.
Billable status separates client-facing delivery from internal work, but both still consume capacity. A team member with 30 billable hours and 10 non-billable hours has a 40-hour workload. Excluding non-billable work from capacity review makes availability look better than it is.
Everhour Timesheets collect weekly project hours and working hours so managers can review time before payroll, billing, or reporting. Team members submit time for approval, and managers can approve, reject, partially approve, or lock records after review.
Everhour Resource Planning shows assignments on a visual timeline by member or project. Managers can compare planned capacity with tracked time, account for time off, and flag overallocated people before new Asana work is assigned.
Track approved hours, lock reviewed periods, and keep Asana workload records ready for payroll, billing, and planning. Everhour turns weekly time review into a durable approval workflow.
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