Everhour adds budgets, timers, and reports to Asana projects so assigned work stays tied to capacity and cost.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when Asana tasks already define the work, but the staffing plan needs budget and capacity discipline. The practical output is a project view that shows who is assigned, which tasks consume the plan, how much time has been logged, and which work is billable. That view helps a manager decide whether to rebalance assignments, reduce scope, or protect the budget before the project drifts.
For an allocation pass, keep the task list in Asana while Everhour carries time, rates, budgets, and reports against the same work. Use task owner, due date, estimated effort, tracked time, billable status, and remaining budget as the working set. A useful allocation review answers three questions: who has the work, whether the work still fits the plan, and which budget line absorbs the time.
Start with a task-level plan instead of a person-level guess. Each Asana task needs one owner, a clear work description, an estimate, and a date range that matches the delivery plan. Logged time belongs on the task that consumed the effort, not in a loose project total. That structure lets you compare planned work with actual work by project, person, task, and client-facing category.
In Everhour, add the budget rule after the task structure is clear. A time budget works when the limit is hours. A money budget works when rates turn hours into cost or client revenue. Fixed-fee, hourly-rate, and non-billable projects need separate treatment because the same 10 logged hours can mean margin pressure, invoice value, or internal capacity cost.
Resource allocation fails when the plan counts assignments but ignores load. A person can own five small tasks or one task that consumes the whole week, so assignment count is a weak signal. Use estimated effort and logged time together. A task with a small estimate and fast time growth needs review before it pulls hours from other assigned work.
Budget context changes the assignment decision. Give high-risk work to a person with enough capacity and the right rate for the budget model. Keep non-billable coordination, revisions, and admin work visible instead of burying it inside Asana delivery tasks. Hidden non-billable time makes the allocation look cleaner than the project economics support.
A one-off allocation check is enough for a short project with a small task list, stable owners, and no recurring budget pressure. Use it to clean up assignments, identify overloaded people, and decide which tasks deserve estimates before work starts. The check loses value once the same team repeats the process every week.
A managed workflow fits active client work, retainers, and shared teams. Everhour keeps timers, manual entries, budget thresholds, billable status, approvals, locked periods, and exports connected to the Asana tasks the team already uses. That record supports budget review, staffing changes, invoice preparation, and payroll handoff without rebuilding the project story from scattered notes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A useful plan names the task owner, estimate, date range, tracked time, billable status, and budget line. Keep each field tied to the work item, with project totals as the rollup. That level of detail lets a manager find overload, compare planned and actual effort, and move work before the schedule or budget slips.
Start with the budget type. An hour budget pushes the review toward remaining capacity and task estimates. A money budget adds rate sensitivity, so two people with the same available hours can create different budget outcomes. Assign expensive or high-variance work deliberately, then separate non-billable coordination from client-facing delivery.
The common mistake is treating unestimated work as harmless backlog. Unestimated tasks still take capacity once someone starts them, and they distort comparisons between planned and actual effort. Add estimates before assignment, then review tasks whose logged time grows faster than the estimate. Open-ended admin work also needs a visible category.
Review both views because they answer different decisions. The person view shows overload, available capacity, and conflicting assignments across projects. The project view shows whether a delivery plan has enough hours, the right roles, and budget room. A weekly review catches load problems early; a milestone review catches scope and cost movement.
Billable hours affect revenue and client budget use. Non-billable hours affect capacity, cost, and margin even when they never appear on an invoice. Separate the two during allocation so project managers see the full workload. A designer with 25 billable hours and 10 non-billable hours has a 35-hour load.
Everhour Project Budgeting lets admins place time or money budgets around Asana work, then send email alerts at the threshold percentage they set. The same budget workflow can use recurring periods, budget protection, and billable or non-billable project rules so staffing changes stay tied to budget exposure.
Everhour Resource Planning shows assignments on visual timelines by member or project, with weekly capacity and scheduled time off in the same planning view. Managers compare planned capacity with actual tracked time, then shift future assignments before a person or project carries more work than the plan allows.
Set budgets, alerts, and billing rules around Asana work; Everhour keeps resource plans tied to logged hours, remaining budget, approval context, and cleaner delivery reports.
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