Everhour brings billable time, budgets, and invoice-ready records to consultant work managed in Asana.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Consultants need time records that explain more than total hours. A useful record ties work to the Asana project, task, client context, date, person, duration, and billable status. That structure lets you see where time went, compare actual work against estimates, and prepare invoice lines without searching through comments, messages, and calendar notes after the project period closes.
The practical job is simple: capture consultant work where the task already lives, then turn those entries into records a client, partner, or finance reviewer can understand. For solo consultants, that means cleaner monthly invoices. For consulting teams, it also means consistent tracking across members, rates, project phases, and non-billable work that still needs visibility.
A defensible consultant time entry includes the work date, duration, worker, linked Asana task, project, billable status, and a short description of the service performed. Categories, tags, custom fields, and task titles matter because they give reports the same structure the team uses to manage delivery. A vague entry creates review work later, even when the total hours are correct.
Rates also need a clear source. Some consulting work uses one project rate, some uses member rates, and some uses custom task rates for specific services. Fixed-fee projects still need tracked time because actual hours show margin, scope pressure, and future estimate quality. Time-and-materials projects need billable status checked before invoicing so internal work does not flow into the client total.
Consulting records break down quickly when billable delivery, client administration, internal planning, and sales follow-up share the same label. Mark the billing status at the task or project level before the invoice period starts. That keeps client-facing work separate from time that should remain in reports for profitability, staffing, or process review.
Use non-billable tracking deliberately instead of deleting the time. Non-billable entries explain why a project consumed capacity without increasing the invoice amount. They also protect future estimates because a partner can see the full delivery cost, not just the hours charged to the client. Clean separation also reduces disputes when a client asks why a specific meeting, analysis task, or review session appeared on the invoice.
A one-off check is enough when you need a quick view of one project, one client, or one invoice period. It works for a simple engagement with a few tasks, one rate, and no approval step. It stops being enough when the same client has recurring work, changing rates, reimbursable expenses, or multiple consultants contributing time.
A managed workflow connects Asana tasks to time, rates, budgets, approvals, and invoices without rebuilding records by hand. Everhour syncs Asana project names, task titles, custom fields, and tags for reporting, adds embedded tracking controls, supports hourly-rate, fixed-fee, or non-billable budgets, and sends budget alert emails at admin-configured thresholds.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use task names that describe the client deliverable or service, not only the internal activity. A task named "pricing model review" gives billing and reporting more context than "analysis." Keep the same naming pattern across phases, retainers, and recurring work so reports group comparable consulting time without manual cleanup.
Billable hours belong on the invoice when they are tied to client-approved work, assigned to a billable project or task, and priced under the agreed rate structure. Non-billable meetings, internal planning, proposal work, or rework outside the commercial agreement should stay visible in reports while staying out of the invoice total.
Track retainer work against a consistent project and task structure for each billing period. Use a time or money target for the period, compare actual hours with the retainer allowance, and keep billable and non-billable work separate. Recurring work needs the same fields every period because small naming changes make trend reports harder to read.
The most useful fields are date, duration, person, Asana task, project, billable status, rate source, and service description. A reviewer should be able to connect the entry to a real client deliverable without asking the consultant to reconstruct the day. Missing descriptions and mixed billable status create the most avoidable invoice questions.
Yes. Estimates show the planned effort, while actuals show the time spent. Keeping both values separate lets you compare scope assumptions with delivery reality, spot tasks that exceeded the plan, and improve the next proposal. Merging estimates with tracked time removes the variance that makes consulting budgets useful.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices by applying project or member rates, excluding non-billable work, and grouping line items in the format the client expects. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks, with invoice status visible back in Everhour.
Everhour supports hourly-rate, fixed-fee, and non-billable project budgets for Asana work, with email alerts at the percentage thresholds an admin sets. Project summaries show total time, remaining budget, billable versus non-billable hours, and detailed report columns that can be exported to Excel.
Track consultant work on Asana tasks, review billable time and expenses, then generate invoices from approved records without rebuilding totals by hand. Everhour keeps client billing connected to tracked work.
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