Task-level billing breaks quickly when time and costs drift from the work. Everhour keeps Asana tasks tied to billing records.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Organize billing around individual Asana tasks instead of only project totals. That matters when clients expect a task-by-task invoice, a retainer review needs detailed backup, or internal managers need to see which work consumed the budget. The task remains the work record in Asana, while Everhour adds time, rates, billable status, expenses, and reporting around that task.
A practical task billing record needs four pieces: the task name, the person who did the work, the tracked time, and the billing treatment. Add a rate or project billing method, then separate billable work from non-billable work before the invoice is prepared. A task with 2.5 hours of client strategy work should not sit beside 1 hour of internal review unless the billing status makes that distinction clear.
Start with the task structure the client understands. A task called "Homepage wireframe revisions" works better on a bill than "Design updates," because the line explains the service. Everhour syncs Asana project names, task titles, custom fields, and tags for reporting, so clean task names and consistent fields give the billing report useful context instead of forcing cleanup after the work is done.
Next, set the billing method and rate logic before the team logs time. Everhour supports hourly-rate, fixed-fee, and non-billable project budgets for Asana projects. Billable and non-billable hours can appear in project summaries, and reports can include the columns needed to review task detail before invoicing. The goal is a billing view that shows time, budget remaining, billable treatment, and task context in one place.
Per-task billing fails when the task says one thing and the billing record says another. A task used for client work should not collect internal planning, rework, and reimbursable expenses without labels that explain which amounts belong on the invoice. Keep separate tasks for separate billing treatments when the client needs detail, especially when one part is billable and another part is administrative.
Expenses need the same discipline. A receipt, mileage charge, or unit-based cost should attach to the right project cost record before the invoice is built. Everhour Expenses can track project costs with receipts, unit-based categories, and budget inclusion controls, which keeps reimbursable costs visible beside task time. That matters when the client asks why a task line includes both labor and a pass-through cost.
A one-off task billing check is enough when you need to review one project, one invoice period, or one client question. Exportable reports can confirm which tasks hold billable hours, which entries are non-billable, and whether the total still fits the agreed budget. That review works best when the task list is short and the invoice does not need approval history.
A managed workflow is the better fit when task billing repeats every week or month. Everhour adds embedded time controls inside Asana, automatic sync in under five minutes, configurable budget alert thresholds at any percentage, and reports with 30+ columns and Excel export. Add expense tracking, receipts, invoice integration, and profitability reports when project costs need the same review path as billable time.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use the Asana task as the work label, then keep billing details in Everhour: tracked time, rate method, billable status, budget context, and expenses. This structure keeps the task useful for project execution while the billing layer handles money, reporting, and invoice preparation.
The task name, project, assignee, tracked time, date range, billable status, rate, and any reimbursable expense detail matter most. Tags and custom fields also help when the client expects lines grouped by phase, service type, department, or approval status.
Separate it when the invoice needs task-level detail. Mixing internal review, client delivery, and non-billable corrections on one task creates cleanup work before billing. If the task must stay unified for project management, use billable status and reporting filters to keep the invoice total clean.
Expenses should be recorded with enough detail to explain the cost, including category, description, quantity, amount, and receipt when available. Reimbursable expenses belong beside the related project work, while non-billable costs should remain available for profitability review without inflating the client invoice.
Vague task names cause avoidable disputes. A client can review "Landing page QA, March 12" faster than "Misc work." Pair specific task names with tracked time, billable status, and supporting expense records so the invoice explains the charge without a separate reconstruction.
Everhour Expenses records project costs with receipt attachments, unit-based categories, budget inclusion controls, invoice integration, and expense reports. Teams can review reimbursable costs next to billable task time before amounts move into client billing.
Everhour syncs Asana project names, task titles, custom fields, and tags, then adds time, billable status, budgets, and report columns for review. Teams can export detailed reports to Excel when a client, manager, or accounting workflow needs a task-level backup file.
Track Asana task time, receipts, and reimbursable costs in Everhour before invoices are prepared, so billing records stay tied to approved work and project profitability.
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